Students planning to travel more than 50 miles for a Registered Student Organization must complete the required travel forms before departure.
RSO Travel Form
The form collects basic trip information and asks whether the organization would like a verified absence letter issued for participating students.
Member Travel Agreement
Every member who is traveling must complete this form once per academic year.
Travel Itinerary
Organizations must also submit an itinerary with specific dates, times, and locations, complete a member agreement for all travelers, and provide a route snapshot showing the planned travel path.
Husky Motors Vehicle Reservation Form
If the group plans to use Husky Motors, students must submit a vehicle reservation request and indicate how the rental will be paid for. Additional information about Husky Motors vehicles and policies is provided below.
You have several different transportation options. Please read through the options and consider what is best for your organization.
HuskyMotors Vehicle
Process
Registered Student Organizations are given the ability to rent vehicles from the University. To do so, RSOs must:
- Reserve a vehicle through Fleet Commander - make sure to select Student Groups for Usage Type
- Complete the RSO Travel Form
- Submit the preliminary form at least 7 days in advance.
Policies
The use of any University vehicle is restricted to the conduct of official University business, and any use for personal business or pleasure is prohibited. Husky Motors reserves the right to deny a reservation request. Please refer to the Husky Motors Policies and Procedures for other detailed information.
Payments
There are many ways to pay for a Husky Motors Reservation:
- Charge your organizational budget provided by USG from the Student Activity Fee
- An invoice to be paid with funds collected externally, such as club dues, fundraisers, etc.
- Charge another university account that is supporting your student group (academic departments, university offices, etc.)
- Charge your received funds from an Opportunity Funds Request or Reserve Fund Request
- Charge your received funds from a Parents Fund request or Cultural Events Fund Request
- Charge your organization's donation funds
If you have further questions about these options, please give us a call at 906-487-1963.
Visit Husky Motors for more information, including rates, restrictions, and Travel FAQs.
Personal Vehicles
RSO members traveling in personal vehicles are subject to the insurance limits carried by the car owner’s auto insurance. The individual driver is responsible for the insurance coverage, and the University does not provide any coverage for vehicles not owned by the University.
Charters/Rentals
If your RSO is renting a vehicle through an outside company, please CC Transportation Services (parking@mtu.edu) on all emails to the rental company.
Air Travel
Student Organizations may book flights for travel when appropriate and within budget. If you are traveling in a group of 10 or more, you may need to make a group reservation.
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