Registered Student Organizations (RSOs) that travel over 50 miles on behalf of their organization at Michigan Tech are required to adhere to the guidance below and complete the RSO Travel Form at least 2 days prior to travel.
- All behavior of traveling members must comply with Michigan Tech’s Board of Trustees Policy 7.5.3, “Expect that accepted standards of good taste and University policies be observed in the social conduct of an organization.”
- Use or influence of alcohol and/or drugs is strictly prohibited while traveling in a vehicle on behalf of a registered student organization (Required medications that do not impair driving ability or cause drowsiness are permitted.)
- All drivers and passengers in vehicles must wear a seatbelt.
- If using a personal vehicle, the vehicle must be properly registered and insured*
- Drivers must have a valid license and a safe driving record.
- Before traveling, the organization members should check ahead for weather conditions, and in the event of inclement weather, adjust their plans accordingly. Drivers are expected to exercise good judgment and should not travel when conditions are unsafe, for example, if National Weather Service advisories, watches, or warnings are issued for fog, heavy rain, snow, icy conditions, or other hazards.
- Travelers must complete the Member Travel Agreement at least two days prior to travel.
*Organizational members traveling in personal vehicles are subject to the insurance limits carried by the car owner’s auto insurance. The individual driver is responsible for the insurance coverage, and passengers should make sure that there is adequate insurance coverage on the vehicle. The University does not provide any coverage for vehicles not owned by the University.
Organizations that do not comply with this policy risk the loss of future travel funding opportunities through the Undergraduate Student Government, may not be approved for future motor vehicle rentals through the University, and could face individual or organizational conduct charges.
For more information on coordinating travel for your student organization, please visit the Travel page under RSO Resources.