Verified Absence Letter

Student Organization members may request letters to verify their participation in co-curricular activities in the event that they need to miss class to do so. This letter is meant to confirm a student’s participation in an extracurricular activity, however it is not an excuse and it is the responsibility of the student to inform the instructor(s) and gain permission to make up any assignments, course work, and quizzes missed during this time. Students must request a verified absence letter a minimum of 2 business days prior to the dates of the extracurricular activity. Verified absence letters will not be provided for any past extracurricular activities.

To request a verified absence letter, stop in the Student Leadership and Involvement Office in room 112 of the Memorial Union Building or email Be prepared to share the following information:

  • Your Name
  • Your student organization
  • Name of the activity/conference/event (please be specific)
  • City, State of destination
  • Date and time of departure
  • Date and time of return

If multiple organization members are participating in the event, an executive board member may submit a list of names to Student Leadership and Involvement and one letter will be issued with all participants included.

No verified absence letters will be given out for any proposed organizational trips or events that conflict with scheduled coursework or exams during finals week. (This supports the University Senate Policy 602.1.)

For information on University excused absences, see the Attendance Policy.