Short Term/Casual/Seasonal Hiring

The following information is an overview of the steps to hire a short term/casual/seasonal (temporary) employee.

Departments wishing to hire a temporary employee must follow the steps outlined below. No temporary employee is allowed to work until both the I-9 process and background check (if necessary) is completed. Temporary employees must provide original documentation for I-9 verification. No photocopies or pictures of original documents are accepted.

Short Term/Casual/Seasonal Hiring Process

• Step 1: Department identifies the individual for employment.
• Step 2: Department submits a Temporary Hiring Form via the HR Support Center portal to be assigned a ticket.
  • Required attachments:
    • Short Term/Casual Seasonal Authorization (Green Form)
      • For minors:
        • Select age group on form
        • Collect & submit work permit
    • Temporary Application (required for new employees or former students).
• Step 3: 
  • New employees or former students:
    • HR responds to new employee, department coordinator, and supervisor with deadline for the employee to come in and complete I-9. 
    • HR collects I-9 and required documentation (*Original documentation required*).
      • Additional new hire paperwork will be included. The employee can complete this prior to coming in for I-9 verification or packets will be available.
    • HR sends background check link to be completed by the employee
      • *No background check required for minors
    • Once the I-9 and background check are complete, HR will notify the employee, department coordinator, and supervisor that the employee can begin working.
  • Rehires:
    • If there has been a break in employment of 9 months or more:
      • Department submits Temporary Application via the HR Support Center portal.
      • HR sends background check link to be completed by the employee
        • *No background check required for minors
    • HR verifies employee status:
      • Active Students
        • Refer to the Student Hiring Process 
      • Non-active students
        • New I-9 Required 
          • HR responds to employee, department coordinator, and supervisor with deadline for the employee to come in and complete I-9. 
          • HR collects I-9 and required documentation (*Original documentation required*).
          • Additional new hire paperwork will be included. The employee can complete this prior to coming in for I-9 verification or packets will be available.
        • Reverify I-9
          • Completed by HR
          • Additional paperwork may be included if break of employment is 9 months or more.
• Step 4: HR notifies the employee, department, and supervisor that the temporary employee can begin working.