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Benefits Claims Forms
Medical Benefits Claim
Instructions and claim form for medical insurance benefits.
International Medical ClaimInstructions and claim form for medical insurance benefits for covered services received outside the U.S., Puerto Rico and the U.S. Virgin Islands.
COBRA Continuation Coverage Election
Must be submitted within 60 days from date of notice of insurance termination.
HSA Payroll Deduction Contribution Change
Change amount deducted from paychecks and deposited into your Health Savings Account.
Life Insurance Beneficiary Designation
Name primary and contingent beneficiaries for Michigan Tech Life Insurance plans.
TRIP Application
Application for reduction in tuition for spouses and dependents of eligible employees.
Supplemental Retirement Account (SRA) Form
Contribute funds to TIAA or Fidelity via payroll deduction.
WEX Health Savings Account Transfer Form
Complete the form and submit it to Health Equity to transfer your HSA balance to WEX.
Employees will have 90 days from January 1, 2025 to complete a transfer request.
Payroll Services
Payroll Services Forms
Certificate of Non-Residency
For employees working in Michigan who are residents of Illinois, Indiana, Kentucky,
Minnesota, Ohio or Wisconsin.
Deferred Pay Plan Election
Elect to be paid for 26 pay periods. This needs to be filled out prior to contract
start date.
Direct Deposit Authorization
Authorize Michigan Tech to deposit money from your paycheck to a financial institution.
Update your Direct Deposit Authorization online using Experience.
MI-W4 Michigan Income Tax Withholding Form
Links to www.michigan.gov site. Also check online using Experience.
Reallocation of Payroll Funds
Use to reallocate funds from one account to another.
Time Sheet
Fill in on the web.
TimeClock Plus User Request Form
Use to give an employee access to maintain a department's TimeClock Plus employees and/or approve time.
W-4 Federal Income Tax Withholding Form
Links to www.irs.gov site. Also check online using Experience.
Department Timekeeper/Contact Google Form
Use this form to be added as a department contact for payroll related information
and communications.
Employment and Hiring Forms
Staff Position Authorization - Print on blue paper.
Use to authorize a new position.
Faculty Position Authorization - Print on blue paper.
Use to authorize a new position.
Form II-B: Advertising Placement Summary
Employee Status Change - Print on gold paper.
Use for any change that affects the status of employment.
Short Term/Casual/Seasonal Employment Authorization Form - Print on green paper.
Separation/Transfer Checklist
Use for employee off-boarding.
Job Application Forms
When applying for any non-union, staff position, you must submit all application materials electronically by setting up an account at Michigan Tech Jobs and following the instructions to apply.
Application for Employment - Adjunct Faculty
Forms for New Employees
Staff On-Boarding Checklist
Designed to assist new and transferring employees in completing all essential paperwork
and to support integration into a new role at Michigan Tech.
Beneficiary Designation
Designates payment of all earned compensation at death.
Board of Trustees Policy 4.3 for Professional Staff (non-union staff only)
Direct Deposit Authorization
Authorizes Michigan Tech to deposit money from your paycheck to a financial institution.
Update your Direct Deposit Authorization online using Experience.
Emergency Notification Form
Designate who should be contacted in the event of an emergency.
Employee Patent, Research, and Proprietary Rights Agreement
New employees sign this form to indicate that you have read both sides and understand
the agreement. Also for graduate students.
MI-W4 Michigan Income Tax Withholding Form
Links to www.michigan.gov site. Also check online using Experience.
New Employee Information and Expectations
Indicate compliance with all University policies and regulations by reviewing and
signing this form.
W-4 Federal Income Tax Withholding Form
Links to www.irs.gov site. Also check online using Experience.
Forms for Staff (Non-Union)
Information Technology Reclassification Form
Word document version of the reclassification form for Information Technology employees.
Information Technology Reclassification Form
PDF version of the reclassification form for Information Technology employees.
Forms for Staff (Union)
AFSCME Grievance Form
Used to initiate the grievance process.
AFSCME Reclassification Form
Position Documentation Questionnaire for initiating the reclassification process.
Request to Examine Personnel Records
UAW Checkoff for Representative
Used to selected representation preference for disciplinary meeting.
UAW Flextime Application
Used to request an alternative work scheduling arrangement.
UAW Grievance
Fill out this form to begin the grievance process.
UAW Performance Evaluation Request
Used to agree or disagree to a specific performance evaluation.
UAW Position Audit Form and Guide
Position audit for UAW job reclassification.
Forms for Faculty
Faculty Position Authorization - Print on blue paper.
Use to authorize a new position.
Employee Status Change - Print on gold paper.
Use for any change that affects the status of employment.
Affiliated Faculty Appointment Request (Form A1)
Faculty Appointment Recommendation (Form A)
Use to appoint faculty.
Full Off-Semester (Summer) Appointment Request and Certification Form
Apply for additional compensation for full off-semester (summer).
Intent to Separate (Resignation/Retirement) - Web form
Retirement Forms
Supplemental Retirement Account (SRA) Form
Used to select contribution amounts for 457(b) or 403(b) retirement plans.
RSVP Beneficiary Designation
Designate primary and contingent beneficiaries for the Retirement Supplemental Voluntary
Program.
RSVP Election Form
Sign up to participate in the Retirement Supplemental Voluntary Program.
RSVP Health Insurance Waiver
After enrolling in RSVP, use this form to opt out of the University's health insurance
program if you have alternate insurance.
Faculty Intent to Separate (Resignation/Retirement) - Web form
Student Health Insurance Forms
Enrollment Forms
Waiver Forms
Graduate and International Student Waiver Request
Waive Michigan Tech Student Health Insurance by providing information documenting
comparable existing coverage.
J1 Scholar Waiver Request
Waive Michigan Tech J1 Scholar Health Insurance by providing information documenting
comparable existing coverage.
Wellness Forms
Independent Contractors Forms
Human Resources Banner and Report Access
Visitor ID & Access Request Form