Recommended Payroll Start and End Dates

The recommended start and end dates for contractual (supported) graduate students are as follows:

Academic Year 2024-2025

  • Fall 2024: 08/18/2024 - 12/21/2024 (18 weeks)
  • Spring 2025: 12/22/2024 - 04/26/2025 (18 weeks)
  • Summer 2025: 04/27/2025 - 08/16/2025 (16 weeks)

Academic Year 2023-2024

  • Fall 2023: 08/20/2023 - 12/23/2023 (18 weeks)
  • Spring 2024: 12/24/2023 - 04/27/2024 (18 weeks)
  • Summer 2024: 04/28/2024 - 08/17/2024 (16 weeks)

Electronic Personnel Action Forms (EPAFs)

  • The Graduate School does not approve EPAFs for hourly (P541H) graduate students.
  • All EPAFs for graduate students are due in the Graduate School for approval by noon on Friday of the first week of the pay period.
    • Once approved by the Graduate School, EPAFs will be forwarded to the appropriate department (Sponsored Programs Accounting for approval or Payroll Services for processing).

Other Recommendations

  • If at all possible, please put students on payroll for the entire year.
    • If semester by semester, please notify the student that the amount of their check could change depending on the semester in which they are working because semesters vary in length.
  • If a student is set up for the entire year and only works for one semester, it is very important to notify Payroll Services immediately as this could result in an overpayment.
  • All termination of support requests must be reviewed and approved by the Graduate School before terminating a student's support.