Recommended Payroll Start and End Dates

The recommended start and end dates for contractual graduate students are as follows:

Academic Year 2016-2017

  • Fall 2016: 08/14/16 - 12/17/16 (18 weeks)
  • Spring 2017: 12/18/16 - 04/22/17 (18 weeks)
  • Summer 2017: 04/23/17 - 08/12/17 (16 weeks)

Academic Year 2015-2016

  • Fall 2015: 08/16/15 - 12/19/15 (18 weeks)
  • Spring 2016: 12/20/15 - 04/23/16 (18 weeks)
  • Summer 2016: 04/24/16 - 08/13/16 (16 weeks)

If at all possible, please put students on payroll for the entire year. If you are putting a student on payroll semester by semester, please notify the student that the amount of their check could change depending on the semester in which they are working because semesters vary in length.

Please note that the Graduate School does not approve EPAFs for hourly (P541H) graduate students.

If a student is set up for the entire year and only works for one semester, it is very important to notify Payroll Services immediately as this could result in an overpayment.

All EPAFs for graduate students are due in the Graduate School for approval by noon on Friday of the first week of the pay period. Once the EPAFs are approved by the Graduate School, they will be forwarded to the appropriate department (Sponsored Programs Accounting for approval or Payroll Services for processing).

Please contact Heather Suokas if you have any questions.