Sale
The Director of Purchasing, or designee, is authorized to dispose of University owned surplus equipment and materials to the highest bidder, subject to the following:
- Items valued at $50,000 or less in aggregate may be offered, subject only to subsequent reporting to the Board of Trustees.
- Disposal if items valued in excess of $50,000 in aggregate requires prior Board of Trustees approval.
- Items may be disposed of to a governmental agency or other educational institutions at fair market value prior to offering a bid basis with the approval of the treasurer of the Board of Trustees.
The Property Office, as designated by the Director of Purchasing, is authorized to dispose of surplus equipment and materials which are impractical to dispose of on a bid basis, without prior Board of Trustees approval. Such disposition shall be on a first-come, first-served basis, subject to subsequent reporting to the Board, and at a price determined in good faith to reflect fair and reasonable market value. The Property Office shall coordinate with the originating department in handling the sale, with oversight by the Director of Purchasing to ensure compliance and fairness.
No other department has the authority to enter into negotiations to sell surplus equipment or furnishings.
In order to conduct an external property sale, the item must be surplus to and owned by the University, without restriction from the acquisition provider or government agency.
To request a surplus property sale:
- Evaluate the item for potential use, either through repair or use by other units within the department.
- If it is determined no departmental use is found, contact individual departments or research units for the possible use, transfer, or purchase.
- If the item cannot be successfully transferred within the University, the departmental equipment coordinator will contact Financial Services and Operations at surplus@mtu.edu or 7-2252.