Financial Services and Operations

University Travel


 COVID-19 Travel Information

University Travel Restrictions

Requests for approval of essential University Travel during Phase Two are to be submitted to your Vice President.

Examples of essential travel might include required academic travel, travel for sponsored research projects, travel sponsored by outside entities, or other travel essential to conduct University business. Use of general funds for international travel will not be allowed. 


 Individuals traveling or moving for University-related business may be reimbursed for necessary and reasonable expenses incurred. 

Concur is now used for employee travel expense reports, international travel  requests and travel (cash) advance requests. All Faculty and Staff should submit the following through Concur: Travel Expense Reports, Business Meal Reports, International Travel Requests, Travel Advances and purchasing card allocations. Visit the Concur webpage for more information.

International Travel Requests

International travel includes any travel on University business outside of the United States, Guam, Puerto Rico, Virgin Islands, American Samoa, Northern Mariana Islands and Canada.

Moving and House Hunting

Policies, procedures and instructions for new and active employees moving or house hunting.

Purchasing Card

Using the University Purchasing Card (P-Card)

Travel Advances

Requesting cash advances for spending cash needed during University travel. Travel advances should not be used for reimbursement of expenses incurred prior to travel. These expenses should be charged to a University Purchasing Card or claimed on a Concur Travel &/or Business Meal Expense Report.

Unused travel allowances should be paid back to the University via theNon-Student Payment Portal. Choose the “Travel Repayment” selection and enter all required information (i.e. index, travel start date, and travel destination). The receipt or confirmation email from the payment portal will be needed for upload to Concur to clear the cash advance. For questions regarding repayment of cash advances, please call Accounts Payable-Travel at 487-2373.

Travel Expenses and Reporting

Air Transportation

Commercial airlines and chartered aircraft

Ground Transportation

Rental cars, personal vehicles, mileage allowances and pool vehicles

Lodging

Hotel payments, reimbursements, and private-residence allowances

Meals

Travel Allowance (Per Diem) and business meal expenses

Dependent Care and Miscellaneous Expenses

Dependent care reimbursement, telephone, and other miscellaneous travel expenses

Registration Fees

Conference and seminar registration fees

Travel Expense Reporting

Procedures for requesting travel expense reimbursements