Proposal Preparation Information
All Principal Investigators planning to submit a proposal should complete a Notice of Intent to Submit a Proposal form. This form requests a minimum amount of key information to coordinate support for the proposal.
An advance, two-week notification to the Sponsored Programs Office of your intent
to submit a proposal is strongly encouraged.
Complete proposals are due to the Sponsored Programs Office prior to the Sponsor's
deadline. Please refer to the Internal Deadline Chart to determine your proposal's internal deadline.
The Vice President of Research Office has launched the Sponsored Projects (SP) module of Cayuse. Faculty and staff who intend to submit a sponsored project proposal should use the Cayuse system to create your proposal and route for internal reviews and approvals. This replaces the current PDF-based transmittal process. To assist in proposal creation, we have created a manual to assist users. Please work with your Sponsored Programs Analysts for any questions that you may have. More information including FAQ's can be found on the Cayuse Implementation page.
Budget Worksheets
Please note - all budget templates should be downloaded directly from this site and edited in Microsoft Excel. Failure to do so may compromise the integrity of the budget.
- For single discipline, single task, and/or single department proposals, use the standard Budget Preparation Worksheet
- For single-year proposals, use the One Year Budget Preparation Worksheet
- For large, multi-discipline, multi-task, and/or multi-department proposals, use the Large Proposal Budget Worksheet
Other Budgeting Tools
- Graduate Research Assistant Stipend Rates
- Graduate Research Assistant Tuition Rates
- Postdoctoral Salary Range
- F&A and Fringe Benefit Estimating Tables
- Cost Share/Matching Support Authorization Form Instructions for Users
- Cost Share/Matching Support Authorization Form Instruction for Financial Managers
- Cost Share/Matching Support Authorization Form
- Cost Share/Matching Support Authorization Form Example
- Checklist to Determine Subrecipient or Contractor/Vendor Classification
- Sub-recipient Commitment Form
- Budget Justification Sample
- Independent Contractor Questionnaire
Intellectual Property
- Technology Disclosure (e-signature)
- Patent Research and Proprietary Rights Agreement (e-signature)
- Research Center Disclosure Cover Sheet
- Intellectual Property Student Policy Memo
- Student Patent, Research, and Proprietary Rights Agreement (e-signature)
- Non-Disclosure Agreement (e-signature)
Research Integrity
- IRBNet Registration and Submission Information
- Biological and Recombinant DNA Registration Form
- See "Policy regarding Conflict of Interest"
- Conflict of Interest Disclosure—Form
- Employee Exit Form
- Graduate Student Exit Form
Sponsored Project Administration
- Request for Modification - externally funded projects (e-signature)
- Request for Modification - internally funded projects (e-signature)
- Request for an Advance of Funds—Form (e-signature)
Expenditure Processing
- Accounts Payable Forms
- Employee Status Change Form (Gold)
- Reallocation of Expenditures
- Reallocation of Payroll Funds
- Request for Account Distribution Change
- Budget Modification Determination Process
- Student Requisition/Status Change
Non-Monetary Agreement Processing
The Academic Agreement Request Form is used for requesting review and execution of any new agreements or renewal of an existing agreement that requires a signature on behalf of the University and relates to academic collaborations as listed on the header of the form. The individual requesting the proposed agreement or renewal is responsible for completing the form in its entirety and getting all necessary signatures before agreement review can be completed. The process is explained in this flowchart.
Non-Funding Agreement Approval Form for non-monetary agreements, such as memos of understanding, collaborations, land use, international student exchange, dual degrees, etc. (Required for internal processing, approvals, and routing of proposed final agreements.)
Standard International Agreements
Contact Innovation & Industry Engagement for a Memorandum of Understanding
Standard Domestic Agreements
Contact Innovation & Industry Engagement for a Memorandum of Understanding
- Hold Harmless—Land Use for Research
- Exercise Science Undergraduate Student Clinical Experience at Fitness/Sports Training Facility
- Exercise Science Undergraduate Student Clinical Experience at Medical/Rehab Facility
Supplementary Forms
- Request for Voluntary F&A Reduction or Waiver Form (e-signature)
- Corporate Gifts-In-Kind Submission Form
Current Rate Agreements
Standard Sponsored Project Agreements
Vice President for Research Office
- C2E2 Cover Sheet
- C2E2 General Philosophy and Prerequisites for Submissions
- Request for Modification—Internal Support Only Form
- Request for Start-up Support Form (e-signature)