Deadlines

For Direct Federal Government Proposals

All direct federal proposals must adhere to a two-tier internal deadline based on the chart below. If applicable, the application package must be completed in the appropriate submission system (Fastlane, Research.gov, NIH ASSIST, Grants.gov, Workspace, etc.) prior to the Tier 1 deadline.

Internal Proposal Submission Deadline Chart
Tier Documents due to SPO: Documents are due to SPO by:
Tier 1

Internal and Non-Science Documents*

  • Transmittal Form (complete and signed)
  • Budget (final approved by SPO)
  • Budget Justification
  • Cost Share Form (approved in Banweb)
  • Subrecipient Paperwork
  • Biographical Sketch
  • Current and Pending Support Form
  • Facilities, Equipment, and Other Resources
  • Data Management Plan
  • Letters of Support
  • Cost Proposal Volume
  • Certifications and Representations
  • Collaborators and Other Affiliations
  • Environmental Questionnaire

7:00 a.m. Eastern Time

5 business days prior to sponsor deadline.
Tier 2

Science-Related/Technical Documents*

  • Project Summary
  • Project Description
  • References Cited
  • Specific Aims
  • Research Strategy
  • Technical/Management Volume

7:00 a.m. Eastern Time

Day of sponsor deadline

*These are examples of documents typically required by sponsors; the list are not all-inclusive as requirements vary by sponsor.

Note: If the sponsor requires a hard copy submission, the proposal is due to SPO one day earlier than indicated on the chart above (e.g. proposals due internally on Monday at 7 a.m. will be due the preceding Friday by 7 a.m.; proposals due internally on Wednesday by 1 p.m. will be due Tuesday by 1 p.m.)

For All Other Proposals

All final internal documents and the entire proposal application package are due to Sponsored Programs based on the deadline chart below.

Internal Proposal Submission Deadline Chart
  Your proposal submission is due to the sponsor: Your complete proposal is due to SPO by:
Monday before 1:00 p.m.
between 1:00–4:00 p.m.
after 4:00 p.m.
Thursday 1:00 p.m.
Thursday 4:00 p.m.
Friday 7:00 a.m.
Tuesday before 1:00 p.m.
between 1:00–4:00 p.m.
after 4:00 p.m.
Friday 1:00 p.m.
Friday 4:00 p.m.
Monday 7:00 a.m.
Wednesday before 1:00 p.m.
between 1:00–4:00 p.m.
after 4:00 p.m.
Monday 1:00 p.m.
Monday 4:00 p.m.
Tuesday 7:00 a.m.
Thursday before 1:00 p.m.
between 1:00–4:00 p.m.
after 4:00 p.m.
Tuesday 1 p.m.
Tuesday 4 p.m.
Wednesday 7 a.m.
Friday before 1:00 p.m.
between 1:00–4:00 p.m.
after 4:00 p.m.
Wednesday 1:00 p.m.
Wednesday 4:00 p.m.
Thursday 7:00 a.m.

All times shown are Eastern

Note:  If the sponsor requires a hard copy submission, the proposal is due to SPO one day earlier than indicated on the chart above (e.g. proposals due internally on Monday at 7 a.m. will be due the preceding Friday by 7 a.m.; proposals due internally on Wednesday by 1 p.m. will be due Tuesday by 1 p.m.)

Other Deadlines to Consider

Institutional Review Board (IRB) 

  • Allow a minimum of an additional two weeks for IRB review
  • Submissions requiring IRB full board review must be determined to be ready for review by the Compliance, Integrity, and Safety office no later than August 10, 2018 at noon.

Institutional Animal Care and Use Committee (IACUC)

In reviewing an application, the committee evaluates

  • proposed housing procedures,
  • the health of the animals,
  • provisions for proper veterinary care,
  • measures taken to minimize the number of animals required to produce valid results and any potential pain or discomfort, and
  • the training and experience of the personnel using and caring for the animals.

Institutional Biosafety Committee (IBC)

Under NIH guidelines, the IBC is responsible for reviewing research involving recombinant DNA molecules conducted under the aegis of Michigan Technological University.