During fiscal years 2023-24, the Vice President for Research office is implementing a new cloud-based system called Cayuse for managing its portfolio of proposals, awards, technologies, inventions, conflict of interest, human and animal ethics and institutional bio- and radiation safety activities.
Work began on this implementation in August 2022, with plans to implement all modules by October 2023.
|Module||Anticipated Start Date||Anticipated Roll Out||Status|
|Sponsored Projects||August 2022||June 2023||Pilot testing has begun - see FAQ's for more info|
|Proposals (S2S)||November 2022||June 2023||Pilot testing has begun - see FAQ's for more info|
|Inventions||January 2023||May 2023||Ongoing - on time|
|Fund Manager||February 2023||June 2023||Ongoing - on time|
|Outside Interests||April 2023||June 2023||Ongoing - on time|
|Human Ethics||May 2023||August 2023||Ongoing - on time|
|Hazard Safety||April 2023||September 2023||Ongoing - on time|
|Animal Oversight||May 2023||October 2023||Ongoing - on time|
The Sponsored Projects module is used to help the researcher collaboratively develop and submit proposals, review and accept their awards, while using a transparent electronic workflow process rather than the current paper and manual workflow processes. A user dashboard also makes it easier to manage your research portfolio.
The Proposals module provides system-to-system submission for most U.S. federal opportunities posted by agencies such as NIH, NSF, NIFA, ONR, etc. It will help the researcher more easily develop and submit federal proposals as it performs some auto-filling of form data as well performs real-time error checking prior to submission.
The Inventions module enhances collaboration across the commercialization value chain. It provides easy access to researchers for reporting disclosures and inventions while integrating an electronic workflow. It replaces the paper processes and manual workflows currently in place.
The Fund Manager module will assist the researcher with gaining greater visibility into funding and the ability to effectively manage project spend-down. The researcher will see current-year spending, prior year spend-down, and future years’ balances in one place as well as have the ability to generate forecasts to see various scenarios to make smart decisions. This module integrates with (but does not replace) the Ellucian Banner financial system.
The Outside Interests module will allow the researcher to experience a quicker, more transparent disclosure experience by submitting disclosures online. This will replace the current paper and manual workflow processes.
The Human Ethics, Animal Oversight and Hazard Safety module will allow the researcher to increase their transparency into animal and human subjects, and biosafety protocols and their statuses via a dashboard, as well as experience efficient preparation, electronic routing and review.
Frequently Asked Questions
The Sponsored Projects pilot testing is underway as follows:
For new proposals:
Anticipated start/end: Currently - 6/15/2023
Anticipated start/end: 5/15/2023 - 6/15/2023
The Proposals System-to-System pilot testing timeframe is TBD.
Cayuse is a cloud based application for research related activities including proposals, awards, inventions, conflict of interest, animal oversight, human ethics and hazard safety. Please visit Cayuse to learn more.
Cayuse provides easy user access through a cloud-based application, reduces administrative burden by providing process transparency, efficiencies through automation such as internal routing and approvals, system-to-system proposal submissions and assists with managing risk and compliance relative to conflicts of interest, human and animal subjects as well as bio- and hazardous safety.
Users will experience an improved submission and review experience through the automation of internal routing and a reduced need for paper-based processes.
Instructions on how to access Cayuse will be provided in spring 2023.
Yes! Training will be offered as modules are rolled out across campus. Keep watch for articles in TechToday and via email for dates and times. Training will begin in spring 2023.
How much legacy data to be loaded into Cayuse will be determined and performed as we work through module implementations.
Sponsored Projects - Proposal and award legacy data activity from July 1, 2012 to current is being uploaded to Cayuse.
Inventions - all legacy data is being uploaded to Cayuse.