Advising and Qualifying Exams | Academics

An advisor should be chosen during the first year of residence. An advisor must be a member of the Michigan Tech Graduate Faculty.

A student and professor should know about each other before choosing to work together. The student should be familiar with the research interests of the professor and what the potential advisor expects of graduate students. The professor should know the research interests and work habits of the student. They should be comfortable working with each other.

The advisor helps the PhD student decide what classes to take, what research topics to investigate, and in some cases what types of financial support are made available. The advisor is also instrumental in helping a student obtain a position after graduation.

Tips for Choosing an Advisor

While choosing an advisor is a common expression, beneficial advisor-student relationships are an important decision made by both the student and the professor. The right match often involves working with a professor who recommends the topic to a student or is otherwise familiar with the research and may have been planning to work in the area of interest in the near future. The student-advisor pairing relies on a mutually understood commitment to work productively together. Compatible communication and work styles are also important.

Advisory Committee

Together, the student and advisor decide on an Advisory Committee composed of a minimum of four faculty, including the advisor. As is the case with the student-advisor pairing, all proposed committee members should carefully consider the time and resource commitments required for a successful outcome. All University-associated committee members must also be members of the Michigan Tech Graduate Faculty. It is suggested that one committee member be selected from outside the University, a non-faculty member who provides additional research expertise. This member will not be involved until research is active and will have ad hoc faculty status limited to serving on the Advisory Committee of the PhD student. Requests for an affiliated faculty appointment are made using the recommendation form for graduate faculty appointment, accompanied by the proposed member’s résumé.

The Advisory Committee becomes official by having the advisor sign the Advisor and Committee Recommendation form. As this form must also be signed by the CSE Program Director and Graduate School, these two entities, in effect, approve the Advisory Committee.

Non-Michigan Tech Advisory Committee members are involved only in research-related activities and discussions. They are required to attend either remotely or in person the dissertation proposal and final oral examination and to vote on approval

The qualifying examinations, sometimes called prelims, consist of two basic sections: a computational part and a specialty part. The qualifying exams serve to show that CSE students have

the intellectual potential to do doctoral research,
the computational background to do CSE doctoral research, and
the special area background to do doctoral research in the chosen specialty area.

Items one and two are verified by the computational exams and items one and three are verified by the specialty exams.

To ensure some uniformity while allowing for meaningful variations the format of the computational examination must be approved by the CSE Program Director and the CSE faculty committee.

Qualifying Exams

The computational part of the exam covers the computational background needed to do research in the area chosen by the student and advisor. It will usually consist of at least one exam that covers coursework. The Advisory Committee will determine the specific courses to be covered in the exam(s). The Advisory Committee, working with the faculty writing and grading the exam(s) will determine if the computational exam(s) will cover only the course materials or also extra materials. Typically, each exam is three hours long and covers only course material. If extra materials are covered, they should be explicitly known to the student at least eight weeks in advance of the exam.

It is often the case that a computational exam corresponds to a prelim exam given in an academic department. For example, many CSE students take a computational exam that covers the algorithms course offered in the Department of Computer Science. In this case, the corresponding CSE exam must be taken at the same time as the departmental exam. Usually, it will be the case that the faculty who prepare the departmental exam will prepare and grade the corresponding CSE exam. The Advisor should coordinate with the respective departments to arrange for a reasonable exam schedule for the CSE student. After all parts of the computational exams are taken and graded, the Advisory Committee will meet to decide which of the following three possible exam outcomes is appropriate.

Exam Outcome

Pass

A pass means that, based on the exam results, the Advisory Committee judges that the student has the intellectual potential and the computational background to do CSE doctoral research in her/his chosen area. Having the "computational background" does not mean that the student knows all that needs to be known to do the research. It does, however, mean that the student has mastered enough preparatory material so that the research can begin in the near future. It also means that the student will be able to reach the necessary computational maturity in time to do the research.

Conditional Pass

A conditional pass means that, based on exam results, the student demonstrates potential but lacks the necessary groundwork in some significant area. A conditional pass allows the student to make up this deficiency. The student will be given explicit written instructions as to what needs to be done to obtain a pass on the computational exam, and will be given adequate time to satisfy those requirements. The deadline for meeting the requirements of a conditional pass must be given in writing to the student. After the student has completed the required work or after the deadline has passed, the Advisory Committee will decide if the requirements have been met. If so, the student will receive a pass; if not, the student has failed the computational exam. In deciding pass or conditional pass, an Advisory Committee vote of 75 percent is required.

Fail

A fail means that, based on the exam results, the Advisory Committee either judges the student has not demonstrated the intellectual potential to do doctoral research or has not shown the necessary computational background to do research in the chosen area. Each part of the exam may be taken a second time.

Specialty Examinations

The Advisory Committee determines the format and makeup of the specialty exam. This exam tests the student's intellectual potential and knowledge in her/his chosen area of research. Possible formats for this exam are a written or oral exam on selected research papers or the writing of a critical summary of selected research papers. The specialty exam is often combined with the dissertation proposal. In this case, the student makes a public presentation of the proposed dissertation research, followed by a closed session in which the Advisory Committee administers the exam and provides detailed comments on plans for the dissertation.

As with the computational exam, the Advisory Committee will review specialty exam results to determine pass, conditional pass, or fail, and again a vote of 75 percent is required for a pass or conditional pass. In the case of a conditional pass, the actions of the Advisory Committee parallel those outlined above for the computational exam.

The computational exam should be taken by the end of the second year of residence; the specialty exam should be taken within one academic year of passing the computational exam. Though a CSE student is not required, for example, to take the computational exam until the end of the second year, s/he is advised to take it as soon as feasible.

Each exam—the computational and the specialty—may be taken twice. If either is not passed by the second try, the student will be dismissed from the CSE program. A student may take the specialty exam before the computational exam. However, the computational exam should still be taken by the end of the second year of residency in the program.

After each part of the qualifying examinations, the Advisory Committee may, if it wishes, meet with the student to discuss the results and/or contents of the examination. The Advisory Committee may wish to meet with the student before determining the outcome, i.e., pass, fail, or conditional pass, of an exam. Follow the timeline to submit exam results.

When a student completes both their qualifying and dissertation proposal exams, as well as all courses required for their degree, they may enter Candidacy.