Financial Services and Operations
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Travel Forms

Single-Day Travel

  • Reimbursement for non-employee University travel expenses when there is no overnight stay
  • Day travel meal(s) reimbursements are taxable and the applicable FICA, federal, and state taxes will be withheld

Dependent Care Reimbursement Form

  • Reimbursement for dependent care above and beyond regular costs that directly result from travel on university business
  • To be completed with Travel Expense Report in Concur
  • See Dependent Care for additional information

House Hunting Expense Form

International Travel Request

  • Non-employee request to travel outside of the United States and/or Canada on University business
  • Employee International Travel Requests should be submitted in Concur

Business Meals

  • Entertaining by Michigan Tech employees at University/non-University facilities (not to include alcoholic beverages)
  • Reimbursement directly to vendor or non-MTU employee
  • Employee reimbursement requests should be submitted in Concur
  • Policy (2.03) and Procedures (2.031)

Moving Expense Form

The 2018 tax changes eliminate the moving expense deduction. The policy will be updated to reflect the change when IRS guidance is available.

Request for Cash Advance

  • For non-employees, request for dollars in advance of actual travel dates to use for paying travel expenses
  • Employees submit requests in Concur

Travel Expense Reports

One Week

  • Reimbursement for University travel expenses—for non-employees
  • For overnight travel extending up to one week
  • Updated with policy changes effective on April 1, 2019

Multiple Weeks

  • Reimbursement for University travel expenses—for non-employees
  • includes second page for travel lasting longer than one week (up to four weeks)
  • Updated with policy changes effective on April 1, 2019

Spreadsheet

  • Reimbursement for University travel expenses—for non-employees
  • Use first worksheet for travel one week or less
  • Second worksheet for additional weeks (up to four weeks)