University Purchasing Card (PCard)

PURCHASING CARD

The University PCard, a MasterCard® product, enables authorized Michigan Tech employees to purchase low-dollar, low-risk goods and services and travel expenses directly from a supplier. The PCard program increases efficiency by eliminating the need for additional paperwork (such as purchase orders and check requests) and it can be used for transactions up to a predetermined limit.

GETTING A CARD

Employees who are responsible for purchasing supplies for their department and/or those who will be frequently traveling on university business, with supervisor and Director/Chair/Dean approval, may apply for a University Purchasing Card. To get a Purchasing Card, you must review and complete the Purchasing Card Agreement and email to pcard@mtu.edu.

PROCESSING AND USE

PROHIBITED USE

SHIPPING ADDRESS

ACCOUNTABILITY

EXCEPTION REQUEST FORM

SALES TAX EXEMPTION

Sales Tax Exemption Form should be provided to suppliers prior to the purchase to inform them that Michigan Tech is tax exempt in Michigan.

AMAZON BUSINESS

Amazon Business offers a convenient purchasing option when products are not available through Contracted Suppliers.

ALLOCATION

LOST OR UNOBTAINABLE RECEIPTS FORM

SAP CONCUR TRAINING

REPORTING LOST OR STOLEN CARDS OR REPORTING FRAUDULENT CHARGES.

MASTERCARD® GUIDE TO BENEFITS

PURCHASING CARD FAQS

 

Non-Adherence

Non-adherence to any of the above procedures may result in suspension or revocation of individual cardholder privileges and any other action that may be deemed appropriate. Suspension or revocation is to be determined by the Director of Purchasing.