Zoom is an online video conferencing/meeting application managed by Information Technology. You can use Zoom for conference calls, webinars, office hours, live lectures, learning center support, and more. All faculty, staff, and students have access to Zoom using their Michigan Tech account credentials at Michigan Tech's Zoom portal.
Recording Your Zoom Meetings
Record your Zoom meetings for others to watch on your CMS website or through a shareable link. You should setup your recording preferences by accessing your Zoom settings and then selecting the recording tab.
You can save your files locally (on your machine) or to the cloud (accessible through your Zoom account). We recommend using cloud recording, so your recordings are shareable and located in one place. But, be aware that cloud recordings may automatically delete after a specific number of days based on your recording settings.
You can enable cloud recording for a single video or permanently through your recording settings.
In support of University Policy 1.15, you must make your recordings accessible for all audiences by enabling audio transcription. You must do so within your recording settings before recording a meeting. Read more about using audio transcriptions with Zoom cloud recordings from IT.
Remember that ensuring good audio quality not only makes for a better video, but also a more accurate transcription.
Accessing Your Recordings
Once you have finished recording a meeting, your cloud files will be available within Zoom:
- Video files are usually available within 15 minutes
- Audio transcripts take 24-72 hours, depending on the video length
Zoom will send you an email notification when your file is available. You can also find it in My Recordings.
Posting or Sharing Your Recordings
You can watch and share your cloud recordings in Zoom.
Editing Transcript and Playback Range
You can edit your video's transcript and playback range in Zoom before sharing:
- Review and edit your audio transcriptions to correct any mistakes.
- You can set a playback range for the shared recording, so it starts and ends at specific times, removing unneeded
- This only changes the playback range when the recording is viewed on Zoom—downloading will still receive the entire original recording.
Sharing via Email or Social Media
You can share your cloud recording via email or social media:
- Copy the sharable link from Zoom.
- Paste into an email or post online.
Adding to a CMS Webpage
There are two ways to add your Zoom recordings to a CMS webpage:
Link to Zoom
Zoom has an excellent interface for playing recordings and displaying transcripts.
Using a Video Snippet
In order to use a video snippet, you must upload your video to YouTube:
- Download your MP4 video file and VTT audio transcription files from My Recordings.
- Upload to your YouTube channel.
- YouTube has a built-in video trimmer if you need to trim the beginning/ending of your video.
- Follow our documentation for adding a video to an Omni CMS webpage.
Using the Michigan Tech YouTube Channel
If you want to use the Michigan Tech YouTube channel, download your MP4 video file and VTT audio transcription file from My Recordings and share them via Google Drive with firstname.lastname@example.org. Let us know if you need any trimming done to the beginning or ending of your video.
We will upload your recording as an unlisted video with closed captions and send you a YouTube link to add to your video snippet.