Financial Services and Operations

Prohibited Items

University purchasing cards may be used for goods and off-campus services with the following exceptions:                                           Printable version

           Prohibited Item                                        How to Purchase Item     

Airline Membership Check Request Form (IRS taxable benefit)
Alcoholic Beverages & Tobacco Prohibited (Alcohol only by authorized departments)
Animals, Live Mammals All animal purchases must go through Compliance, Integrity, and Safety in the Vice President for Research Office
Cash advances Must use Concur Request for Cash Advance
Cell Phone (mobile devices) and Services Cellular Service Policy
Cell Phone & Internet Reimbursement Allowance Request Form
Charter Bus, Plane, or Boat Purchase requisition is required due to liability insurance requirements
Chemicals (Laboratory and Research) Order through University Chemical Stores
Controlled Substances Prohibited
Computers, Computer Components, and Printers These purchases must follow the 2.14 Information Technology Procurement policy and the SD# must be included in the business purpose description
Cylinder Gases and Liquid Nitrogen (Propane is permitted) Purchase requisition is required due to federal regulations compliance 
Equipment Costs of $5,000 or greater Purchase requisition is required in order to ensure proper accounting
Flowers Flowers as gifts (for any reason) are prohibited--check request is required
Food, Meals, Hospitality, and Entertainment Must use Concur Business Meal Expense
Gasoline (Personal Vehicle) Must claim mileage in Concur
Gifts for Employees (including student employees) Prohibited -- Policy
Hazardous Materials Purchase requisition is required due to federal regulations compliance. Start with University Chemical Stores
Internet Services Internet Service Policy
Internet Allowance Request Form
Leases and Rentals of Real Estate Contact Assoc. VP for Administration
Memberships Prohibited in civic, community, and social organizations. Professional memberships are permitted
Maintenance Agreements Purchase requisition with a contract is required
Michigan Tech Standard Letterhead, Business cards, and Envelopes Inter-account bill is used when purchased through Michigan Tech Print Shop. Purchase requisition is required to ensure meeting University standards 
Personal Items Prohibited -- Policy
Purchase Involving the Trade of Tagged University Property Purchase requisition is required in order to track the disposal of the tagged property
Relocation and Moving Expenses for Employees House Hunting/Moving Expense Voucher is required
Renovations, Remodeling, Installations, or Repairs on Campus Purchase requisition is required due to liability insurance requirements
*Sales Tax Prohibited
† Services Performed on Campus and/or requiring contract Purchase requisition is required due to liability insurance requirements
Software, Cloud Services These purchases must follow the 2.14 Information Technology Procurement policy and the SD# must be included in the business purpose description
Split Transactions Single Transaction Limit is $4,999.  A purchase may NOT be split into multiple transactions to stay within the single transaction limit.
Vehicles and Trailers, Unlicensed Purchase requisition required
Weapons or ammunition Prohibited

*See State Sales and Use Tax—Certificates of Exemption for forms and additional states.

* If sales tax is charged and you are unsuccessful in getting it refunded, note on the receipt that an attempt was made to have the sales tax refunded.

† On-campus services provided by an individual require an independent contractor questionnaire.  Find more information, see Independent Contractor Procedures.