Sponsored Projects Procurement Guidelines
Note: reallocations of expenditures will not be allowable on sponsored projects unless these procurement guidelines are followed.
UG Purchase Requisition Type of Competivite Action
If Non-Competitive Action
|$0-$9,999||Requires One (1) * quote or proposal from a qualified supplier||N/A|
|$10,000 - $49,999||Requires Two (2) or more* quotes or proposals from qualified suppliers||Sole Source Justification Form with supporting documentation|
|$50,000 - $149,999||Requires Two (2) or more Competitive Bids (**22.1.7 Competitive Bids)||Sole Source Justification Form with supporting documentation|
|$150,000 and up||Requires Two (2) or more Request for Quotes (RFQ) or Request for Proposals (RFP)||Sole Source Justification Form with supporting documentation|
The non-Federal entity must take all necessary affirmative steps to ensure that minority businesses, women's business enterprises, and equitable distribution of spend (not subcontracting) are used when possible.
*Quote or proposal examples include any written quote from vendor, print-out of vendor price list on website or generated via online search engine, an email referencing price from a vendor. An invoice is NOT a quote. A cost or price analysis is not required.
** Competitve Bid - a formal quote or proposal from competing contractors, suppliers, or vendors that allows the university to properly survey the marketplace and secure goods and services at fair and reasonable prices.