Virtual Meeting Resources

Student Organization leaders are encouraged to continue hosting meetings, events, and communication with members virtually. Below are some tips & tricks to help your organization transition to virtual operations. Need more resources? Visit our Virtual Resources page.

Keep Meeting!

As members are spread across the country, and even the world, meetings are more important than ever. Even if it is purely social, there is a benefit in meeting regularly! Work on your virtual presence with this guide in order to create authentic connections, even when your org can not meet in person.

  • Schedule a regular time to meet using a virtual platform.
  • Check out some great ways to make your digital meeting fun!
    • Check out these zoom backgrounds provided by University Marketing and Communications.
  • As virtual events and meetings occur, don’t forget to add them to Involvement Link! This allows your members and prospective members to find your meetings.

Make Your Meeting Accessible

Even event organizers who normally work to make sure their in-person events are accessible have to rethink the ways in which meetings and events hosted virtually are accessible for all. Accessibility for virtual events should be a priority and central to the planning process for all RSO operations. Below are some helpful resources to guide you.

Virtual Communication

Keeping in touch with your membership is crucial during this time. Remote delivery can feel disconnected and now is the time to ensure all messaging is delivered to membership!

  • Ensure all executive board positions are updated on Involvement Link
  • Send emails to your members checking in
  • Try out a team app or shared digital workspace

Elections and Transitions

To prepare for the upcoming academic year, your organization should continue with officer elections and transitions.

  • Using Involvement Link, you can run a virtual election. Learn more here.
  • Find helpful transition resources here
  • Pre-record candidate speeches or host a meeting where members can hear from the candidates before voting.


Don’t be afraid to ask for help! Email and Student Leadership and Involvement can assist with any of your student organization questions