Individuals traveling or moving for University-related business may be reimbursed.
Concur is now used for employee travel expense reports, international travel requests and travel (cash) advance requests. All Faculty and Staff should submit the following through Concur: Travel Expense Reports, Business Meal Reports, International Travel Requests, Cash Advances and monthly purchasing card allocations. Visit the Concur webpage for more information.
Individuals traveling or moving for University-related business may be reimbursed for necessary and reasonable expenses incurred.
Commercial airlines and chartered aircraft
Rental cars, personal vehicles, mileage allowances and pool vehicles
Hotel payments, reimbursements, and private-residence allowances
Travel Allowance (Per Diem) and business meal expenses
Dependent care reimbursement, telephone, and other miscellaneous travel expenses
Conference and seminar registration fees
Procedures for requesting travel expense reimbursements
Requests for approval of International University Travel during a Health and Safety Level 1 follow the standard travel approval procedures.
International travel includes any travel on University business outside of the United States, Guam, Puerto Rico, Virgin Islands, American Samoa, Northern Mariana Islands and Canada.
Policies, procedures and instructions for new and active employees moving or house hunting.
Employees who travel on University business are encouraged to charge airline tickets, car rentals, gas for rental cars, lodging, and registration fees to the University Purchasing Card. An employee may charge University-related travel expenses to the purchasing card when making travel arrangements.
The cardholder is responsible for all charges made to the purchasing card and also for obtaining a receipt of purchases. When using the card to make travel arrangements online, you should print the summary page before submitting the order, print the confirmation email showing the itemized purchase, or contact the company to request a receipt, if necessary.
In the event that the purchasing card is not accepted or the vendor merchant codes are blocked by the University to prevent specific goods/services from being charged, contact the Purchasing Department for assistance.
A cash advance may be requested for expenses incurred during University travel. Cash advances should not be used for reimbursement of expenses incurred prior to travel. These expenses should be charged to a University Purchasing Card or claimed on a Concur Travel &/or Business Meal Expense Report.
Unused cash advances should be paid back to the University via theNon-Student Payment Portal. Choose the “Travel Repayment” selection and enter all required information (i.e. index, travel start date, and travel destination). The receipt or confirmation email from the payment portal will be needed for upload to Concur to clear the cash advance. For questions regarding repayment of cash advances, please call Accounts Payable-Travel at 487-2373.