Limited Submission Program Guidelines

In limited submission programs, the sponsor restricts the number of applications or proposals an institution can submit to the agency. The guidelines for these programs require institutions to screen proposals (including pre-proposals, white papers, concept papers, etc.—list may not be all inclusive) to determine which applications will be submitted for competition. The internal deadline for submission of internal proposals will be approximately six weeks prior to agency due date (for large-scale proposals, such as the MRI, the internal deadline will be 10 weeks prior to the agency due date). PLEASE NOTE: If there is insufficient time for an internal competition to take place, complete proposals will be processed on a first-come, first-served basis.

Here is a partial list of current known limited submission opportunities listing Michigan Tech internal deadlines.

NSF has published a web site listing its programs that limit the number of proposals that a single institution can submit. The site lists the programs with a short summary and a link to the solicitation.

Procedures for Limited Submission Programs

  1. Announcing the funding opportunity to the campus community
    • Current opportunities: The Vice President for Research will maintain a web page posting internal submission procedures and deadlines, with links to other university postings of limited submission opportunities. This is in addition to “Funding Alerts” that individual faculty can receive from COS based on their search criteria.
    • Last-minute opportunities: If individual faculty or staff become aware of limited submission opportunities not posted through the above sources, they must immediately notify the Vice President for Research office with information to post on this website. Send information via email to
      • If there is enough time, at least four (4) to six (6) weeks prior to the agency's deadline, an announcement will be sent out to the deans and chairs; normal limited submission program instructions will apply.
      • If there is less than four (4) weeks prior to the deadline, all proposals received in the Vice President for Research office will be submitted on a "first come first served" basis. If any proposals come in after we have reached our maximum number of submissions, those proposals will not be able to be submitted by Michigan Tech.
  2. Internal proposals must be submitted by 4 p.m. on the internal deadline date. It is the sole responsibility of the PI to submit the internal proposal package on time and should include:
    • Limited submission cover sheet (pdf)
    • the project title
    • the investigators (internal and external) and their affiliations
    • a budget estimate (in a format of your choice, does not need to be reviewed by the Sponsored Programs Office).
    • an accurate description of required cost share and source of funds (While firm commitments to provide cost sharing are not required for a limited submission proposal, documentations supporting any required cost sharing (from internal or external sources) is encouraged and may be included with your internal proposal.)
    • a project summary
    • curriculum vitae (CV)
    • submit to:

    This should be 1–2 pages (the CV does not count towards the page limit). Investigators may also attach additional supporting information, but it is not required. 

    Proposal teams are encouraged to talk with their Dean(s) about their proposal prior to submission. 

  3. Determining the Michigan Tech candidates

    If, by the deadline:

    • there are fewer internal applicants than the number of proposals that Michigan Tech can submit, all internal applicants shall automatically be selected as the Michigan Tech candidates. After the deadline, additional applicants can be accepted on a first-come, first-served basis through application to the Office of the Vice President for Research.
    • the number of internal applicants equals the number of proposals that Michigan Tech can submit, all will automatically be selected as the Michigan Tech candidates and no further applicants will be considered.
    • there are more internal applicants than the number of proposals allowed, the Vice President for Research will distribute the internal proposals to the Deans of the Graduate School, College of Engineering, College of Sciences and Arts, College of Business and Economics, College of Computing, Pavlis Honors College, and College of Forest Resources and Environmental Science, and convene a meeting of these deans (or their designees) to select the Michigan Tech candidates.
  4. After the Selection
    • The Vice President for Research will notify the selected Michigan Tech candidate(s) and request confirmation that they will submit proposals to the program in question. The selected Michigan Tech candidate(s) must adhere to the Sponsored Programs Office proposal submission policy, which specifies that all proposals must be submitted to the Sponsored Programs Office in accordance with its Internal Deadlines Chart.
    • If selected to be a Michigan Tech candidate, the PI is responsible for obtaining all cost-share commitments, if applicable.
    • After receiving confirmation from the selected candidates, the Vice President for Research shall notify the other applicants of the decision. If one or more of the selected candidates fails to confirm their intent in a timely fashion, the Vice President for Research, in consultation with the deans, shall identify an additional applicant from those not initially selected.
    • The Vice President for Research shall notify the deans and relevant chair(s) if a selected candidate fails to submit a proposal to the program in question.