Financial Services and Operations

Expense Reporting

The policies and procedures described herein are in general terms to allow reasonable flexibility and do not cover every possible situation. Items of an unusual nature should be explained on the corresponding expense report.

Non-employees needing reimbursement for travel expenses shall complete a Travel Expense Report.  All Purchasing Card charges, and business-related expenses incurred by an employee shall be processed on a Concur expense report.  Reimbursement of expenses are to be approved by the department chair/director or next higher level of authority. The expense report presents all costs incurred and is to be accompanied by original receipts where required. Where receipts are missing, it is up to the individual to attach an explanation and to obtain duplicates before a request for reimbursement is submitted.

Financial Services and Operations personnel review all Travel Expense Reports to determine compliance with policies concerning reimbursable travel expenses before a reimbursement is processed and/or a Cash Advance is cleared. The authorizing individual, however, remains accountable for ensuring compliance with all University travel policies.

A Travel Expense Report is expected to be submitted within two weeks of completion of travel. Reports that are received after this two-week period may be delayed in processing.