Travel on Purchasing Card
Purchasing card allowable travel expenses are
- airline tickets,
- registrations (conference fees),
- lodging, and
- car rentals.
The cardholder is responsible for reallocating all travel charged on the purchasing card from expense account code E210 to a travel expense account code. Travel expense account codes that can be used for travel charged on your purchasing card are listed below.
On Access Online (Axol), where possible we have defaulted to certain Merchant Category Codes (MCCs) for specific travel expenses codes—indicated below by "auto allocated." For example: Airline tickets are auto allocated to E711. In Axol, a description must be added that includes the traveler's name, date of travel, destination, and reason for travel—the who, when, where, and why.
If you need help with doing reallocations on Axol, see Access Online—Purchasing Card Statements and Reallocations instructions.
|Allowable on Purchasing Card|
|E760||Travel Expenses—No Lodging||some auto allocated|
|E719A||Non-employee Travel—Airline Ticket|
|E717A||Foreign Travel—Airline Ticket|
|E711||Airline Tickets||auto allocated—reallocate to E717A if foreign|
|E710||Travel—Car Rental/Bus Charter|
|E708||Lodging and Lodging Deposits||auto allocated—reallocate to E717 if foreign|
|Prohibited on Purchasing Card|
|E770||Relocation and Moving Expenses|
|E720||Banquets and Dinners|
|E716||Taxable Travel Expenses—Dependent Care|
|E714||Taxable Travel Expenses—Meals|
|E707||Business Meal Expenses-On Campus|
|E706||Business Meal Expenses-Off Campus|
|E705||Business Meal Expenses|
|E702||Travel/Business Meals and Seminars|