Policies

The following policies govern patrons' use of the library's material and eResources. If you have questions about any of the these policies please contact the library

Spaces

Instruction Room Use Policy

  • Scheduling
    • The primary purpose of the library instruction rooms (242 & 244) is for library instruction to students, faculty and staff by the library's staff, or hosted by the library.
    • Room usage requests made by other members of the Michigan Tech community (faculty, staff and students) for academic and administrative purposes will be accommodated, when possible:
      • Requests will not be scheduled more than 14 days out during the fall and spring terms.
      • Regularly scheduled classes cannot be held in the library instruction rooms for multiple sessions.
      • Individuals under the age of 18 using the classrooms must be accompanied by an adult at all times.
    • Scheduling priorities for the library instruction rooms are as follows:
      • Library instruction classes and workshops
      • Other library scheduled events
      • Other Michigan Tech community members
  • Non-scheduled usage 
    • The library instruction rooms are available during main building hours for walk-in use by Michigan Tech students, faculty and staff members when not scheduled for other purposes. Entry to the library instruction rooms is through HuskyCard card access. 
  • Food and drink 
    • Food is not permitted in the library instruction rooms. Drinks must be in containers with a lid.

Group Study Room Policy

  1. Study rooms are reserved for use by groups of 2-12 students.
  2. A student may reserve, for his or her group, one or more study rooms, in half-hour blocks, for a total of 4 hours per day. A student may not reserve more than 1 study room in the same half-hour block. (For example, a student may reserve room 302 from 4-5pm and room 303 from 5-6pm, but may not reserve both room 302 and room 303 from 5-6pm.)
  3. Reservations may be made up to two weeks in advance.
  4. Before occupying a study room, students must check out a study room key at the Library and IT Service Center with their valid Michigan Tech ID. Overdue fines are charged for late or missing keys.
  5. The library staff reserves the right to modify or cancel reservations, when necessary.
  6. Students must pick up their study room key within the first 15 minutes of their reservation. Failure to do so may result in booking cancellation by library staff.
  7. Students are responsible for any damages incurred during room use.
  8. Use of the study rooms constitutes the student's agreement to abide by this policy and the Michigan Tech Code of Conduct Policies.

Library Event Policy

  • Room will not be held for requestor in anticipation of approval.
  • Request is not final until confirmation is received from the library.
  • Arrangements for set-up should be made with the library at least one week in advance of event.
  • If training is needed to use the AV equipment, arrangements must be made with the library at least 24 hours
    prior to event.
  • Changes or additions made to the original request affecting the reserved space should be communicated
    to the library no less than 24 hours prior to the event.
  • All cancellation requests must be received by the library at least 48 hours prior to event.
  • The first violation of policies will result in a warning and possible fines.  A second violation of policies will
    result in cancellation of all library space for the remainder of the academic year.  
  • Department is responsible for any damage to facility and/or equipment.
  • The Library Director reserves the right to reassign or cancel space reservation.
  • No event will be held in the library two weeks prior to exam week or during exam week.
  • Space cannot be reserved on a repeated or ongoing basis.
  • No open flames are allowed.
  • No glue or nails are permitted on the walls.
  • The library is not responsible for items lost or stolen.
  • All groups using library space are expected to adhere to all general policies, regulations, and guidelines of both the library and Michigan Technological University, as well as applicable local, state, and federal laws.  Failure to comply may result in forfeiture of the privilege of utilizing the Library.

Lost and Found Policy

The library is not responsible for the security of property lost, found, or abandoned in the library. Users are expected to keep their belongings, such as cell phones and laptops, within their sight at all time. All lost and found items are held at the Library and IT Service Center on first floor.  Unclaimed items are forwarded to Public Safety, weekly.

Please direct inquiries to:

Library and IT Service Center
(906) 487-2508
servicedesk@mtu.edu

Food and Drink Policy

The Van Pelt and Opie Library’s Food and Drink Policy is intended to help preserve our library materials, computer equipment and furnishings as well as maintain a pleasant, comfortable and healthy environment for our patrons and staff. Your help in this effort is greatly appreciated.

  • Dispose of trash quickly by taking leftovers or packaging with you when you leave. Using the large trash and recycling receptacles near the front entrance will make it easier for the custodial staff to empty trash promptly.
  • Report any overflowing trash receptacles to the library staff at the Library and IT Service Center.
  • Report all spills to the library staff at the Library and IT Service Center immediately.
  • Respect our hard-working custodial staff by taking responsibility for leftovers, wrapping, etc.

Food

  • Food is allowed ONLY on the first floor and in the student group study rooms. Clean crumbs and keep tables clean for others.
  • Please refrain from eating food when using library materials.

Drink

  • Beverages in securely covered containers may be consumed throughout the library.

Computing Areas

  • Food is prohibited at all computers in all locations of the library.

Compliance

  • Unattended food or drink outside of the designated areas will be discarded by custodial and library staff.
  • The library reserves the right to ask the patron to remove his or her food and drink from the library.

Please refer questions or comments to library@mtu.edu

Resources

Archives Duplication Policy

The following policies apply to use and duplication of photographs and other materials duplicated from the Archives and Historical Collection.

  • Patrons will be required to sign and return our standard photographic agreement form which stipulates your one-time use for these images and provides correct credit lines for use in publication.
  • While many patrons initially request images for personal research, patrons are required to request permission for any subsequent publication in advance of such use.
  • Subsequent use of images is only allowed with the completion of a separate photographic agreement.
  • Images are not to be copied or shared under any circumstances.
  • Patrons are legally liable for any misuse of the digital images once they are provided.
  • In some cases, handling of fragile material may cause damage, and duplication may not be possible. Such decisions will be made at the discretion of staff on a case-by-case basis. You will be asked to sign and comply with our digital photography agreement.

Circulation Policy

Patron Responsibilities

  • Present your Van Pelt and Opie Library or Courtesy Borrowing Card to check out any material.
  • Renew or returning all material by the due date.
  • Read and respond to all library notices promptly.
  • Notify the library if your card is lost or stolen.
  • Pay any fines or fees for late return or non-return of library materials checked out on your card.
  • Notify the library of a change in address, including email.
  • Contact the library if material charged on your card is lost or stolen.

Fees and Fines overdue materials

  1. Borrowed items kept beyond their due date are overdue. The library will send regular overdue notices to the patron via email or text. Please see the library’s Borrowing Rules and Fees chart for details.
  2. Loss of borrowing privileges will occur if
    • 3 items are overdue, or
    • A recalled item is overdue.
  3. If an item is recalled by a patron, fines of $1/day will accrue starting on the due date in the recall notice.
  4. Library patrons will receive e-mail warning notices 5 days prior to the due date. At that time patrons may:
    1. Renew the items:
    2. Return the item by the due date
  5. Library patrons will receive 3 warning notices. If the item is not returned within 3 weeks of the due date, the patron will be billed for the item plus a $10 processing charge.

Course Reserve Policy

Course reserve materials must comply with the U.S. copyright laws and university policies. The library will not knowingly place material on course reserve which violates the U.S. copyright law and/or university policies pertaining to copyright.

In some cases, copyright permission may be required in order to place published material on print or electronic course reserve. While the library can provide assistance in locating information about copyright or obtaining copyright permissions, ultimately copyright compliance is the responsibility of the instructor. Instructors should consult the University's policy on copyright, and the Fair Use section of the U.S. Copyright Law when considering copyright protected works for course reserves.

Disability Policy

The library subscribes to the Michigan Tech's policy for disabled persons. If you have questions or would like more information, please contact the Dean of Students at (906) 487-2212, or deanofstudents@mtu.edu.

eResources Policy

Responsible Use of Library Electronic or Digital Resources

Electronic or digital information resources provided by the J. Robert Van Pelt and John and Ruanne Opie Library (“Library”) are for non-commercial, scholarly and research uses by active students, faculty and staff of Michigan Technological University and for persons physically present in the library.

U.S. Copyright Law (including the protections of “fair use”), other federal and state laws, and the University’s contracts or licenses with licensors, publishers and other providers (“information providers”) govern the access, use and reproduction of these resources.

Allowable Use

  • Displaying, downloading, printing, copying and storing reasonable portions of the information or content is allowed.
  • It is generally permissible to link to articles or chapters instead of downloading.
  • Some electronic licenses permit the inclusion of content in course packs, electronic reserves, multiple copies for classroom use or inclusion in a Canvas course site.

Prohibited Use

  • Sharing of passwords or access codes.
  • Downloading large sets of articles, manually or through the use of software agents, robots, or search/retrieval applications to identify and download content. Note that systematic downloading is detectable by the information provider and traceable to a specific computer address.
  • Downloading entire issues of electronic journals, sequential chapters in online books or creating a large database of files on your computer, a server or a Canvas course site.
  • Engaging in actions intended to circumvent control mechanisms by the library or information provider.
  • Sharing of proprietary or client software to connect to an information resource including those that search and retrieve text.
  • Posting of copyrighted material on a publicly accessible Web site.
  • Enabling access to copyrighted publications or programs via a server or other technology in violation of the terms for which they have been licensed.
  • Re-sale or commercial use of licensed information.

Further Information

Licensors have the right, under the terms of their licenses with the University, to block access for the entire university based on a single user’s violation.

The Van Pelt and Opie Library can help you utilize content and eResources for your research and instructional needs and/or help you to obtain applicable copyright permission.

If you would like more information, or need assistance with research/reference questions, please contact us at reflib@mtu.edu.

Interlibrary Loan Policy

Interlibrary Loan (ILL) is the sharing of resources between libraries to facilitate the research and instruction of members of the Michigan Technological University community (patrons). The library provides ILL services using two systems: ILLiad and MeLCat. The following information applies to all patrons of ILL, regardless of the system they use to request interlibrary loan services.

  • All patron and transaction information will be kept confidential
  • This institution reserves the right to refuse or accept a copying order if, in its judgment, fulfillment of the order would involve a violation of copyright.
  • The Patron is responsible for:
    • Providing a clear and complete citation when submitting a request.
    • Being aware of and promptly responding to ILL notices sent via Michigan Tech email. Please see the library's Borrowing Rules and Fees chart for details.
    • Returning all borrowed items by the due date in the same condition in which they were received.
    • Returning any items recalled by the lending library within 3 days of being notified.
    • Honoring the due date and any special instructions noted on the borrowed item.
    • Requesting a renewal for a borrowed item before the due date.
    • Returning overdue items or responding to overdue notices promptly.
    • Reporting any lost or damaged ILL materials to ill@mtu.edu or (906) 487-3207.
    • Paying any recall fines, repair costs or replacement fees. See the Borrowing Rules and Fees chart for more details.
    • Reading and understanding the following statement regarding United States copyright law and ILL:

      The copyright law of the United States, Title 17, US Code, governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.
  • Patrons who fail to observe their ILL responsibilities and the ILL policies may be blocked from ILL use and incur fines and fees.

Michigan Tech's Acceptable Use of Information Technology Resources Policy

The library subscribes to Michigan Tech's Acceptable Use of Information Technologies policy. If you have questions or would like more information, please contact the Information Technology Services at (906) 487-1111, or it-help@mtu.edu.