Overview
Michigan Tech partners with Google, a world-class email, calendaring, and collaboration service, to provide you with your @mtu.edu email address, as well as a range of other collaboration tools.
Michigan Tech Google accounts are available to all faculty, staff, students, and sponsored parties while they are affiliated with the university. Individuals with multiple affiliations retain access as long as one eligible role remains.
The offboarding process begins when affiliation with the university changes, such as graduation. This document explains the timelines, as well as steps to take in your Google account before leaving the university.
New Graduates as of May 2026
Students who graduate in May 2026 or later will have access to their account for 90 days following the date of their Degree Conferral or graduation walk date. Graduating students should find the files/folders they own and have shared with others and transfer ownership of files/folders containing university data, including academic, business, or research data, to the appropriate individual or group at the university.
Students who wish to retain copies of their data should either use Google Takeout to export an archive of all account data or Google Takeout or Google Transfer to copy all their emails in Gmail and files they own in Drive to a personal (non-MTU) Google account.
- For academic data: Speak to the faculty member with whom you worked to determine whether they'd like you to transfer ownership of any files and where best to store that data.
- For research data: Speak with your research team to determine to whom ownership should be transferred and where best to store that data. For business data: Speak with your supervisor/manager to determine whether they'd like you to transfer ownership of any files and where best to store that data.
- For shared drives you manage: Make sure to add at least one additional eligible Manager (i.e., faculty, regular staff, or another student) to manage the drive to avoid loss of university data after you graduate. (Shared drives with no eligible Managers are deleted 90 days after eligibility loss.)