Why is the MTU Flex Portal web page important?
The MTU Flex Portal is where you will find important forms related to the University operations and behavior during the fall semester, such as the COVID-19 Daily Symptom Monitoring Form, the Visitor Symptom Tracking Form, and the Report a COVID-19 Test Form.
More forms may also be added in the future.
Who can access the MTU Flex Portal?
Who can I contact if I have questions about the MTU Flex Portal?
Please send your questions to firstname.lastname@example.org.
Daily Symptom Monitoring Form
How do I self-monitor?
Good news! By answering the questions in the Daily Symptom Monitoring Form, you are already self-monitoring.
Why is symptom monitoring important?
Daily symptom monitoring is a best practice for returning people to a safe campus environment. At this time, it is required by the state for campus employees and recommended by the CDC for students. As we continue to monitor scientific developments related to COVID-19, we will continually update our protocols to align with the best available information.
Is the daily symptom monitoring form required?
If the Health and Safety Level on campus is set to Levels 2-5, then the answer is yes.
During Levels 2-5, you must complete the COVID-19 Daily Symptom Monitoring Form every day you are coming to campus. This is a requirement for all employees. HuskyCard tap access to buildings will reset at midnight each night. If you do not fill out the form each morning, your access to buildings will not turn on.
During Level 1, completing the COVID-19 Daily Symptom Monitoring Form is voluntary.
I'm a student. What will happen if I don't complete daily symptom monitoring?
If you are a student, failing to complete the Daily Symptom Monitoring Form could impact your access to Canvas. Canvas access will be available only to students who complete the Daily Symptom Monitoring Form daily.*
*This does not apply to students who are taking online classes only. Additionally, if a student has been asked to quarantine or isolate for displaying symptoms of COVID-19, they will not lose access to Canvas during the 14-day quarantine or isolation period.
What happens if I mark one or more of the symptoms on the form?
Michigan Tech is following current CDC guidelines regarding symptoms of COVID-19. If you are experiencing symptoms the CDC considers potentially related to COVID-19, you will not be allowed on campus. We will provide instructions on obtaining a COVID-19 test and contact information for local medical providers, and we will rely on CDC recommendations to determine when it is safe for you to return to campus. We encourage you to work or study remotely until you are able to safely return.
What if I have symptoms associated with other health issues (such as allergies)? Should I still disclose the symptoms?
If you can attribute your symptom or symptoms to something other than COVID-19, you do not have to mark those symptoms on the Daily Symptom Tracking Form.
For example, if you have a runny nose and know the runny nose is due to allergies, you do not have to mark the box next to “congestion or runny nose” on the symptom tracker.
Can I fill out this form multiple times a day?
Yes, if you would like. You must fill it out each day before you come to campus, but you can also fill it out more often—for example, if you leave campus and return later that day, or if you start to feel ill.
What if I lie?
You are required to answer honestly when you fill out the symptom monitoring form each day. You will need to agree to do so before you can use the Daily Symptom Monitoring Form. If you choose to be dishonest, it will be handled in the same manner as other misconduct.
About the Data
How is the information from this form used?
The information you submit in the symptom monitoring form will be used to protect the health and safety of the Michigan Tech community. The fact that an individual reported symptoms will be shared with Upper Great Lakes Houghton Family Health Center, which can provide testing for faculty, staff, and students. Individuals may choose to be tested through their own medical provider rather than Upper Great Lakes. Individuals may also decline to be tested, although this may require them to remain absent from campus for a longer period of time.
If an employee reports a symptom related to COVID-19, supervisors will receive an email indicating that a specific employee has been asked to remain away from campus, and that the employee may work remotely, if possible. Supervisors will not be informed of the specific symptoms reported.
Is this information private? Is the data secure?
The data is retained in a secure environment. The data will be available to epidemiologists, the Western Upper Peninsula Health Department, and the University, solely for the purpose of enhancing the health and safety of the University community—for example, to determine areas where increasing asymptomatic testing may reveal the presence of COVID-19 on campus. The data will be treated as private, confidential data, utilized only for health and safety considerations.
How long will my information stay on record?
That depends on how long the COVID-19 pandemic lasts and the data’s utility to the local health community in putting appropriate health and safety measures in place. It is likely that the aggregate data will be retained for some time. However, individual data will not be retained after its utility to the health of the institution and the community is exhausted.
How do HIPAA regulations regarding personal health information apply to this data?
Since Michigan Tech is not a health care provider, HIPAA does not consider us to be a covered entity. Nonetheless, Michigan Tech takes the privacy concerns related to this information seriously. The risks presented to the community by the COVID-19 pandemic mean that employers must ask more of employees in order to safeguard their health and the health of those they serve. For this reason, symptom monitoring is not only encouraged by the Centers for Disease Control and Prevention (CDC), it is presently required by state order for anyone Michigan Tech allows to return to campus. Many employers are physically taking the temperatures of their employees. Michigan Tech has chosen a solution that relies more heavily on personal responsibility, asking employees (and eventually students) to perform the monitoring themselves.
What data will be available to epidemiologists, the Western Upper Peninsula Health Department (WUPHD), and the Upper Great Lakes Houghton Family Health Center (UGL)?
If cases of COVID-19 are confirmed on campus, an epidemiologist, medical doctor, and public health officials from the WUPHD may review aggregate data regarding where positive cases are appearing. During this review, it may be necessary to examine how case locations align with symptom reporting. This will be done in order to adjust Michigan Tech’s asymptomatic testing program.
Individuals who report symptoms considered to be related to COVID-19 will receive a referral to UGL. We are exploring whether to provide limited additional contact information to UGL for those individuals in order to make testing more easily available. Privacy issues are part of these discussions. Your Michigan Tech email address may be shared, and you could be asked to provide consent to share your cell phone number. However, your home address will remain private.
Will Upper Great Lakes Houghton Family Health Center (UGL) and the Western Upper Peninsula Health Department (WUPHD) share this data with outside parties?
No. Medical providers involved in testing and WUPHD are governed by HIPAA and are legally bound to protect the privacy of your health information. HIPAA violations can carry both monetary and criminal penalties.
Any conversations between UGL and Michigan Tech regarding symptoms will utilize aggregate data only. COVID-19 is a reportable medical condition, and positive tests will be reported by medical providers to the WUPHD. This reporting is the only data regarding individuals WUPHD will receive. Close contacts of those individuals will be identified via contact tracing and asked to self-isolate.
Can outside parties request access to the data? Would there be limits on the data shared?
The Western Upper Peninsula Health Department (WUPHD) could request access to the data. If such a request were made, it would only be granted to meet public health goals, and only aggregate data would be provided, except as required for contact tracing.
At this time, WUPHD has not communicated any intention to request data access.
If an individual reports a symptom related to COVID-19, are they required to get a test before they can return to campus?
No. If you indicate that you have a symptom the Centers for Disease Control and Prevention (CDC) considers to be related to COVID-19, you will be referred to Upper Great Lakes Houghton Family Health Center (UGL) for a test. You can choose not to be tested, or to contact another health care provider for a test instead of UGL. Regardless of whether you receive a test, Michigan Tech will rely on CDC guidance to determine when it is safe for a symptomatic person to return to campus.
Will data from the MTU Flex Portal be shared with police or immigration officials?