MTU Flex

Return to Campus—Step Two Protocol

The Return to Campus - Step Two Protocol replaces the Return to Campus - Step One Protocol.

Effective Date

June 15, 2020

Expiration Date

Until Rescinded

I. Purpose

Effective on June 10, 2020, Region 8 of the State of Michigan, which consists of the Upper Peninsula, moved to Phase 5 of the State’s Safe Start plan. This movement allows Michigan Tech to launch Step Two of its Return to Campus plan. This protocol is put in place in order to comply with applicable state and federal guidance and continue the state and nationwide effort to limit the spread of COVID-19, while allowing a phased and scientifically informed return to campus. Carefully returning employees and students to campus aligns with Michigan Tech’s mission and is essential for the economic health of the University, our employees, and the region.

II. Overview

Step Two continues the reopening process that began in Step One. During Step Two, faculty and staff are permitted to work on campus, so long as their work is consistent with their department’s return to work plan. For those who are able to work effectively and efficiently from an alternate location, remote work remains encouraged. Remote work is subject to supervisor approval, but does not require submission of remote-work forms. On campus, enhanced health and safety protocols are in place for the safety and the safety of the Michigan Tech community.

The goals for operation under Step Two are as follows:

  • Campus services will operate at 25-50 percent capacity.  In-person services are not expected of most campus offices.
  • Employees present on campus are required to complete COVID-19 training and to self-monitor for symptoms daily.
  • The Michigan Tech COVID-19 testing program remains active for symptomatic individuals and will become active for asymptomatic individuals when permitted by state testing criteria, testing supplies, and when financial implications are clarified to not adversely affect those participating.
  • Contact tracing and notification protocols for presumptive positive cases remain active.
  • Employees are required to follow sanitation and hygiene requirements as determined by Michigan Tech.
  • The University continues enhanced cleaning protocols, in accordance with CDC guidance.

Common areas will remain closed, including lounges and break rooms. Employees must remain six feet apart while working. While working indoors, employees who can medically tolerate them must wear protective face coverings unless working alone in their office with the door closed. Face coverings must be worn for all face-to-face meetings, in restrooms, and in hallways. No more than 50 people will be allowed in a shared space on campus at any given time. Essential travel is permitted with approval at a vice presidential level, evaluated on a case-by-case basis.

The J. Robert Van Pelt and John and Ruanne Opie Library main floor will reopen with limited hours and services, including access to desktop PCs. The reading rooms and overnight access will remain closed. The Rozsa Center for the Performing Arts, dining facilities, and the Student Development Complex will remain closed to the public at this time. Food and transportation services will also remain closed. Only essential visitors are permitted during Stage Two. Essential visitors are those whose presence is consistent with the mission of the institution and includes, with symptom monitoring and restrictions on group sizes, prospective student visits, human subjects research, and clients of the testing center. The golf course and Tech Trails remain open for use by those employing social distancing measures.

III. Step Two Compliance Requirements

  1. Consistent with the state’s Phase 5 orders, during Michigan Tech’s Step Two University employees who are able to effectively and efficiently perform their work remotely either in full or in part are encouraged to continue to do so to the extent possible with supervisor approval. All employees are able to return to campus during Step Two, so long as they comply with their supervisor’s instructions, complete COVID-19 training, and complete daily symptom monitoring.
  2. Supervisors do not need to complete a Return to Work form for Step Two, but must have a plan that follows all University guidance. Those who have approved Return to Work form for Step One may continue to follow that plan, and may adjust it consistent with University guidance as more is learned about best practices, the science related to COVID-19, and applicable guidelines. No approval is needed for the adjustment of plans.
  3. Individuals returning to campus on June 15, 2020, must complete MTU’s COVID-19 training by June 22, 2020, or within seven days of returning to work if not returning on or before June 22, 2020. A link to the training will be sent to all employees. Additional training may be required by some disciplines or departments (e.g., research laboratories).

IV. Guidance for Supervisors

In accordance with the state Executive Orders 2020-114 and 2020-115 and Michigan Tech’s health and safety assessments, supervisors must ensure their departments comply with the following guidance:

  1. Remote work remains encouraged where and when it is effective and efficient. Employees are permitted to work on campus.
  2. All employees must be assigned a dedicated entry point to reduce congestion upon entry.
  3. If needed to reduce congestion and allow social distancing, stagger start times or adopt a rotational schedule.
  4. Use virtual meetings whenever possible.
  5. Face coverings must be worn in all shared spaces, including during in-person meetings, in restrooms, and in hallways.
  6. All employees must comply with six-foot social distancing, unless prohibited by the specific job function being performed, in which case additional health and safety measures must be in place.
  7. For office workers, ensure there are disinfectant supplies in your area and require employees to wipe down their work station at least twice daily.
  8. Advise employees that elevators may have no more than four people in them at one time, with a person located in each corner of the elevator. Face coverings must be worn on elevators.
  9. Ensure signs are posted about the importance of personal hygiene.
  10. Minimize the use of shared items (pens, whiteboards, copiers, etc.) and have a process for disinfecting them when used.
  11. If an employee becomes ill, send them home immediately and contact Human Resources.

V. Health and Safety Guidelines

  1. Employees coming to campus are required to monitor their symptoms daily prior to coming to campus in order to protect the health and safety of the campus community. To do so, they should utilize the Daily Symptom Tracking Form. Individuals who do not have access to a computer or smart phone prior to coming to campus should call Public Safety and Police Services at 906-487-2216 and dispatch will assist in submitting the form on their behalf. Individual Husky Card tap access will deactivate daily and will reactivate within 5 minutes of completion of the Daily Symptom Tracking Form for those permitted on campus.
  2. According to the CDC, people with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. People with the symptoms listed below may have COVID-19. Persons are not permitted on campus if in the last 24 hours they experienced any of the following symptoms for a reason not attributable to a known condition other than COVID-19:
    1. Fever (100.4 F or higher) or chills
    2. Cough
    3. Shortness of breath or difficulty breathing
    4. Fatigue
    5. Muscle or body aches
    6. Headache
    7. New loss of taste or smell
    8. Sore throat
    9. Congestion or runny nose
    10. Nausea or vomiting
    11. Diarrhea

Employees and students who meet this criteria will be asked to obtain a COVID-19 test or contact their medical provider for advice. MTU follows CDC guidance regarding when it is safe to return to campus.

  1. Permission to contact trace and notify close contacts.
    Any person who comes to campus agrees to comply with all terms of this protocol and, in the event that they test positive for COVID-19, agrees to share their test result with the University and grants permission for the University to trace their close contacts within the University community and notify them of the test result. The notification will not include the name of the person who tested positive, but in some situations the person notified may be able to determine the identity of the person based on their limited interactions on campus (e.g., there are only two individuals working within a space on campus).
  2. All students and employees who can medically tolerate them are required to wear face coverings while in campus buildings unless working alone in their own office with the door closed. Employees working outdoors who are not able to maintain six-foot distancing from others due to the nature of their work are also required to wear face coverings. Employees who need a face covering for this purpose should contact the Department of Public Safety and Police Services at 906-487-2216.
  3. Persons permitted on campus under the terms of this protocol may not gather indoors in groups of more than 50 people within one shared space and may not gather outdoors in groups of more than 150 people. Individuals on campus must maintain at least six feet of distance between themselves and others both indoors and outdoors.  
  4. Persons who are permitted on campus under this protocol and who test positive for COVID-19 must immediately report the positive test result. Reporting may be completed in the MTU Flex Portal or by contacting Human Resources.
  5. Persons who are permitted on campus under this protocol who interacted with a person known or suspected to have COVID-19 within the last 14 days are required to self-report their contact. Reporting may be completed using the Daily Symptom Tracking Form or by contacting Human Resources.

VI. Travel Restrictions

  1. University Travel Restrictions
    1. Only essential travel is permitted and all travel requires Vice President approval.
    2. It is strongly recommended that University Travel not involve transportation via shared carrier, including but not limited to airline flight, train, or commercial bus.
  2. Travel Restrictions on Access to Campus
    1. Domestic Travel
      There are currently no geographical restrictions on domestic travel and individuals’ access to campus. Completion of COVID-19 training and the Daily Symptom Tracking Form is mandatory for all employees on campus.
    2. International Travel
      Michigan Tech will follow current CDC guidance regarding returning to campus after international travel. General CDC guidance on returning from international travel is available. Country-specific guidance can be found by clicking on the country of interest.

VII. Essential Visitors Permitted on Campus

  1. At this time, only essential visitors are permitted on campus except as described in paragraphs C and D of this section.
  2. Essential visitors are those whose presence is consistent with the mission of the institution and includes, with symptom monitoring and restrictions on group sizes, prospective student visits, human subjects research, and clients of the testing center.
  3. Tech Trails members may utilize the Tech Trails so long as social distancing of at least six feet is maintained.
  4. Contractors identified by the Senior Vice President of Administration as requiring access to campus are permitted limited campus access required to perform the services they are contracted to perform.

VIII. Obtaining Medical Assistance

If you believe it is possible you have contracted COVID-19, please immediately contact Upper Great Lakes (906-483-1860), UP Health System Portage (906-483-1000), or Aspirus Keweenaw Hospital (906-337-6500) for medical advice. Please call ahead and tell them about your symptoms.

Contacts

Sarah Schulte, General Counsel and Secretary to the Board of Trustees

History

Effective: June 15, 2020