Be sure to maintain at least six feet of distance from others. You should wear a face covering at all times while in a shared workspace/room. If you work in an office with an open layout, have at least one workspace separating you from other co-workers if possible. Departments have assessed all work environments and put measures in place to physically separate and increase distance between employees, other co-workers, and visitors. Look for:
- Visual cues such as floor decals, colored tape, or signs to show visitors where to stand while waiting in line.
- One-way directional signs for large, open workspaces with multiple throughways to increase distance between people moving through the space.
In shared office spaces, no more than one person can be in the same room unless the required six feet of space can be consistently maintained. If more than one person is in a room, face coverings must be worn at all times. This includes wearing a face covering in reception/receiving areas, whether you are an employee or visitor. Face coverings should also be used when inside any University building where others are present, including in narrow hallways where others travel and in classrooms, laboratories, common areas, break rooms, conference rooms, and other shared spaces.
Restroom use is limited based on size to ensure at least six feet of distance between individuals. Wash your hands thoroughly afterward to reduce the potential virus transmission. Use a paper towel to open the door to exit the restroom.
Generally, no more than four people may enter an elevator at a time. Signs indicate the number of people allowed and floor marking show you where to stand.
Wear your face covering in the elevator. Avoid touching the elevator buttons with your hands or fingers, if possible. Wash your hands or use hand sanitizer containing at least 60 percent alcohol after exiting.
Convening in groups increases the risk of spreading the virus. When you are on campus you are encouraged to communicate with your peers, instructors, colleagues, and supervisors through technology and collaborative tools. Whenever feasible, group gatherings and meetings should be held in whole or part using collaborative tools such as Zoom.
In-person meetings are allowed only as permitted by local, state, and federal restrictions, and should not exceed 50 percent of a room's capacity, with everyone maintaining six feet of separation as required for social distancing.
In meeting rooms, departments should remove or rearrange chairs and tables or add visual cues to support social distancing.
Before and after eating, wash your hands for at least 20 seconds to reduce the potential for virus transmission. Wear your face covering until you are ready to eat; when done eating, put it back on. If possible, take food back to your office or eat outside. While congregate mealtimes are a natural part of our workday, if you do eat in a shared space you must maintain six feet of distance between yourself and others. Don't sit facing each another. Departments should remove or rearrange chairs and tables or add visual cues in shared spaces to support social distancing practices. Wipe all surfaces, including tables, refrigerator handles, coffee machine buttons, etc., after eating in common areas.
Research and Laboratory Work
Specific criteria have been developed for employees working in laboratory environments guided by the Governor’s Executive Order 2020-91, section 5.a - 5.p. For more information, please review the Research Ramp Up Matrix and Updated Research Ramp Up Checklist.
Entry to buildings is regulated and monitored. Your HuskyCard is required for entry to all buildings after daily symptom reporting, and you may not hold or prop open exterior doors for any other person. Even if you have an exterior door key, entry to buildings is required through tap access doors.
Supervisors should coordinate employees’ arrival and departure times to reduce congestion during typical “rush hours” of the business day. When you are authorized to return to campus, enter and exit through the designated access point for each building, at the designated time, to limit the number of people entering and exiting buildings at any one time. Visitors are not allowed on campus during this time.