University Marketing and Communications

Outgoing Mail and Shipments

Mail Services assists with outgoing shipments to domestic and international addresses. Negotiated discounts with the United States Postal Service (USPS), United Parcel Service (UPS), and FedEx ensure you receive the best possible rates—resulting in substantial savings to department budgets.

  • All outgoing mail, including intercampus mail, will be picked up using the assigned departmental green mail bag that Mail Services uses to deliver mail.
    • Please remove incoming mail from the mail bag daily and before adding outgoing mail.
    • Letters must be sorted into the following groups:
      • On-campus
      • Off-campus, stamped
      • Off-campus, postage needed (include your account index)
      • Foreign, postage needed (include your account index)
  • Packages weighing less than 70 pounds can be picked up by Mail Services to be shipped. Packages weighing 70-99 pounds must be brought to Mail Services. We are unable to ship packages weighing 100 pounds or more.
    • Your department will be billed for the service and can request tracking details.
    • Complete the Package Shipping Form, print it out, and attach it on the package for pick up with your outgoing mail.
  • Mail Services will pick up pre-addressed USPS, FedEx, or UPS packages for shipment.
  • Mail may be dropped off at the Mail Services window or in the mail drop located at G40 Administration Building.
  • Large mailings to lists of 200 or more may qualify for nonprofit bulk rate postage. See the Mail Processing page for more information.

Shipping and Mailing Forms

For the most efficient processing of mail and packages, please complete the necessary form(s) for your shipment. If you have any questions, please contact the Mail Services team.

Package Shipping Form

Complete, print, and affix one form to each package (weighing under 100 pounds) that is shipped from campus via USPS, UPS, or FedEx.

Return Label Request

Request to have a UPS or FedEx label created so you can have a package shipped back to campus and billed to your University index.

  • Non-hazardous materials only
  • Domestic use only (shipper and recipient must both be in the US)

Customs Form

Must be filled out for all international shipments, including outbound shipments or return label requests.

Mail Processing Work Order

For large mailing lists for distribution on-campus, or USPS first-class or nonprofit bulk mailings at a discounted rate. Learn more about mail processing for departments.

Personal Mail and Shipments

  • Mail Services will pick up personal mail left in the departmental mail bag.
  • Personal mail or shipments cannot be billed to a departmental account and must include correct postage.
  • Mail Services does not sell postage stamps or provide retail postage services for individuals.
  • Mail Services is not responsible for personal mail that gets lost in the mail or that is returned to sender due to improper postage or address details.

Individual Shipping Accounts

Members of the campus community are not authorized to open personal/individual accounts affiliated with Michigan Tech.