Electronic Time Entry

1. Midnight on the Monday after the pay period ends is the normal deadline for submitting an Electronic Timesheet for approval.
2. Early Timesheets can be submitted at any time in the pay period.
3. Timesheets show common earning types that apply to your job.
4. After your Timesheet is approved, you cannot make any changes. Contact your approver about changes to an approved Timesheet.
5. Leave Balances: Always check your balances! Your balances are located in the Employee Self Service Dashboard.
6. Need help? Contact Payroll Services for more information.

1. Type experience.elluciancloud.com/mtu/ into your web browser.
2. At Michigan Tech Login, type your MTU User ID in the Username box. In the Password box, type your password.
3. Click the Login button or press Enter.
4. Find the Human Resources card and click Employee Self Service Dashboard
5. Under My Activities, click on Enter Time.
6. Confirm job and pay period details and click Start Timesheet.

1. Select Earn Code under the day which you need to enter time. Earning Type (examples: Regular Rate, Sick Time, Vacation Time, etc.).
2. In the Hours box, type the number of hours to report for this day of the pay period. If you are reporting a different shift than what is listed, change the number in the Shift box.
3. When you are finished, click Save.
4. If you wish to enter hours for another Earnings Code, or another day of the pay period, repeat steps 1 thru 3 until complete. To access the days in week two of the pay period, click the Next button near the bottom of the Timesheet.
5. Entering 0 in any hour field will cause an error with your Timesheet.
6. Comp Time Earned and Comp Time Taken should never be entered in the same pay period.

You can leave a comment on your timesheet that both you and the approver will see when the timesheet is accessed.

1. Click the Comments button at the top of the time sheet page, to the right of the date range.
2. In the Comments box, type your message.
3. Click the Save button.
4. Click the Previous Menu button to return to your Timesheet. Note: Comments on your time sheet are only visible to you in Preview mode. Your Approver will check for comments.

When your Timesheet is ready to submit for approval, it's important to preview it first. Check your hours to make sure the days, numbers, and Earning Types are all correct. Make sure to click Next to move to the second week of the pay period. When ready, click the Submit button at the bottom of your Timesheet. After you submit for approval, the date you submitted your electronic Timesheet will appear at the bottom of the Timesheet in the Submitted for Approval By area. The person who will be approving your Timesheet will appear in the Waiting for Approval From area.

If you have submitted your Timesheet for approval, but need to make a correction to the Timesheet before it is approved, you can select Return Time at the bottom of the Timesheet to return the Timesheet back to yourself. Make any necessary changes, then submit your Timesheet for approval.

To change hours you've entered for a particular day:

1. Click the Hours link for the date that needs to be changed.
2. In the Hours box, type over the incorrect number with the correct number of hours to report. If you want to remove hours, delete the incorrect hours that were entered to make the box blank.
3. Click the Save button.

Employees who work for multiple projects may need to change the index they are normally paid out of to the index they are working on during the pay period.

1. After entering hours and clicking save (step 3 of Entering Hours on your Electronic Timesheet), click on the Account Distribution button to override any hours for that day to a different Index.
2. Under the Current Account Distribution, note the Account listed for the current Index. This code will be used in step 6.
3. Under the Update Account Distribution header, locate and select the Update link under Hours.
4. Enter the number of hours to charge to the new index in the Enter hours to be changed box.
5. Enter in the new index in the Index box, then click the Default from Index button.
6. Enter in the Account Code in the Account box (refer to step 2) and click Save.
7. Click the Previous Menu button to review your changes.
8. If there are additional hours to override, repeat steps 3 thru 7.
9. When finished, press the Time Sheet button to return to your Timesheet. These steps can be repeated for any days an override needs to be entered.

When you enter hours for an Earning Type for one day, you can copy the same number of hours for that Earning Type to other days in the pay period.

1. Be on the lookout for misapplication of Earn Codes, such as Sick Time and Overtime.
2. Hours must be submitted on the day worked. To submit time for a previous pay period, a paper timesheet must be used.
3. The standard deadline for approving electronic timesheets is 2:00 p.m. on the Monday of pay week. Deadline changes are communicated via e-mail and Tech Today notices.
4. Timesheets can be approved at any time in the pay period.
5. Remind employees to check Leave Balances.
6. Return for Correction should only be used when sufficient time exists to meet the submission and approval deadlines.
7. Need help? Contact Payroll Services for more information.

1. Type experience.elluciancloud.com/mtu/ into your web browser.
2. At Michigan Tech Login, type your MTU User ID in
   the Username box. In the Password box, type your
   password.
3. Click the Login button or press Enter.
4. On the Human Resources card, click the Employees Self Service Dashboard.
5. To the right under My Activities, click the Approve Time link. Note: If you are approving time on behalf of another approver, click Proxy Super User on the top right. Under Act as a Proxy for, select the employee you are acting as a proxy for with the dropdown box.
6. Click on Navigate to Time & Leave Approvals application.
7. From the Select Pay Period dropdown box, select the current pay period.
8. Select the Department or Timesheet Status you would like to review.
9. Employee Timesheets ready for review will be available by scrolling down.

1. In the Employee Name column, click the employee’s name.
2. In the Employee Timesheet Detail Summary, look for and review links for Comments or Labor Overrides.
3. Review the submitted Timesheet in detail. Be sure to scroll down to view all information.
4. Click the Approve button (or Return for Correction). Note: The page will refresh and display a message that the Timesheet was approved.
5. Click the Return button to return to the pending approval menu. 

If you find problems on a Timesheet that the employee must correct, return the Timesheet for correction as follows:

1. Click the Return for Correction button.
2. Click the Return button to return to the pending approval menu.
3. Instruct the employee to revise and resubmit the Timesheet prior to the standard noon deadline.

You may need to make a correction to an employee’s Timesheet.

1. Click the Details link at the bottom of the page.
2. Click the link for the hours or entry to be changed.
3. Type the correct hours, or click Account Distribution to correct an index override. If the hours should be zero, leave cell blank.
4. Click the Save button.
5. Click the Comments button.
6. Type a message indicating the corrections made.
7. Notify the employee of the corrections.

Approvers must designate at least one proxy—a person who can approve Timesheets in their absence.
Remember to notify your proxy when you will be absent.

1. Type experience.elluciancloud.com/mtu/ into your web browser.
2. At Michigan Tech Login, type your MTU User ID in the Username box. In the Password box, type your password.
3. Click the Login button or press Enter.
4. On the Human Resources card, click the Employees Self Service Dashboard.
5. To the right under My Activities, click the Approve Time link.
6. Click Proxy Super User link.
7. Click Add a new proxy and type in the name of the  employee you want to designate as a proxy and click Save.