Direct Deposit or Paper Check

Michigan Technological University offers employees two methods for receiving payroll compensation: direct deposit or a paper check.

There are two separate direct deposit options in Experience:

Payroll Direct Deposit for wages and salary
Accounts Payable Direct Deposit for reimbursements and other non-payroll payments

Important: These are separate enrollments. To receive all university payments electronically, enroll in both Payroll Direct Deposit and Accounts Payable Direct Deposit.

Payroll Direct Deposit

Payroll Direct Deposit is used for your regular paycheck.

Can be split across multiple bank accounts
Can use flat dollar amounts, percentages, and priority order
One account should be set to Remaining Amount
If Payroll Direct Deposit is not active, a paper check will be issued

Accounts Payable Direct Deposit

Accounts Payable Direct Deposit is used for payments outside of payroll, such as:

Travel reimbursements
Mileage reimbursements
Refunds
Other approved reimbursements

Accounts Payable Direct Deposit is separate from Payroll Direct Deposit and applies only to non-payroll payments.

How to Set Up Direct Deposit

In Experience, you may see these options:

Pay Distributions — view where your most recent pay was sent
Payroll Deposit — set up or update Payroll Direct Deposit
Accounts Payable Deposit — set up direct deposit for reimbursements and other non-payroll payments

To update your information:

Log in to Experience
Open the appropriate deposit section
Enter or update your banking information
Save your changes

Note: For Payroll Direct Deposit changes, you may be asked to verify your current account information before making updates.

New or Returning Employees

If you are new to Michigan Tech or returning after a break in employment, review your direct deposit and mailing address in Experience.

If Payroll Direct Deposit is not active, your pay will be issued as a paper check and mailed to the address on file.

Paper Checks

Employees without active Payroll Direct Deposit will receive a paper check mailed to their address on record.

Please make sure your mailing address is current to avoid delays.

Need Help?

Payroll Services
payroll-help@mtu.edu
906-487-2130

Accounts Payable
mtuap@mtu.edu
906-487-2371

Frequently Asked Questions

What if I only see “Accounts Payable Deposit” and not “Payroll Deposit” in Experience?

If you only see the Accounts Payable Deposit option, it means you are not currently marked as an active employee in the HR system and cannot yet set up Payroll Direct Deposit.

This is typically updated within your first few days of employment. Please wait until Wednesday of your first week and check again.

If the Payroll Deposit option is still not available after that time, contact HR or your department to confirm that your employment record has been activated.

What if I previously had direct deposit, but now I am receiving a paper check?

For security purposes, Michigan Tech automatically inactivates payroll direct deposit after 6 months of inactive employment.

This most commonly affects part-time or temporary employees who have a break in employment of more than 6 months.

If your direct deposit has been inactivated:

You will need to re-enter your payroll direct deposit information in Experience
Until it is updated, you will receive a paper check mailed to your address on file

If you have recently moved, be sure to review and update your mailing address to avoid delays in receiving your check.

Why didn't I get my direct deposit or why did I receive a paper check?

Start by reviewing your pay stub in Experience to confirm you were paid and how the payment was issued.

Common reasons include:

Payment was issued as a paper check instead of direct deposit
Mailing address is outdated
Only Accounts Payable Direct Deposit was set up (not Payroll)
Direct deposit changes were made after payroll was processed
Payroll Direct Deposit was not active or not fully completed
Your distribution setup did not fully allocate your net pay

If your pay stub shows a check, verify your address and Payroll Direct Deposit setup.

What is the difference between Payroll and Accounts Payable Direct Deposit?

Payroll Direct Deposit is for your paycheck.

Accounts Payable Direct Deposit is for non-payroll payments such as reimbursements and refunds.

They are separate and must be set up individually.

How does Payroll Direct Deposit work with multiple accounts?

You can split your paycheck across multiple accounts using:

Flat dollar amounts
Percentages
Priority order

The system sends funds based on your setup and available net pay.

One account should be set to Remaining Amount. If not, any leftover funds may be issued as a paper check.

Can I split Accounts Payable Direct Deposit across multiple accounts?

No. Accounts Payable Direct Deposit can only be sent to one account.

Why didn't my recent direct deposit change take effect?

Changes may not apply if:

They were made after payroll was already processed for that pay cycle
Payroll Direct Deposit was not fully completed or verified

You may receive one more paper check before changes take effect.

Why do I need to verify my current account before making changes?

This is a security measure required before updating Direct Deposit information.

What should I do if I’m new, returning, or have incorrect account information?

Review and update your direct deposit in Experience
Verify your mailing address
Re-enter information if returning after a break in employment
Update immediately if your bank account is closed or incorrect

If a payment has already been issued, contact Payroll or Accounts Payable depending on the payment type.