Purchase Orders

Purchase Orders Less than $1,000

Accounts Payable will automatically pay purchase orders that are less than $1,000, without approval from the department.  If the department does not want payment to be made, they must contact Accounts Payable as soon as possible.

Purchase Orders of $1,000 or More

Once an invoice is received by Accounts Payable, AP will enter the invoice into Banner and then will route it to the department's PO Receiver queue for approval.

If all items on the invoice have been received or service completed, approve the invoice and route forward to the AP PO Receiver queue.

If you do not intend to pay for certain items (returning for replacement or credit), please let Accounts Payable know as soon as possible.  Hold the invoice in the department's PO Receiver queue until issues have been addressed and resolved with the vendor.


Blanket Orders

A blanket order is issued to purchase expendable items from a single vendor over a certain period of time, often being the fiscal year. Items are purchased on one purchase order, rather than several separate orders. Equipment cannot be purchased on blanket orders.

All blanket purchase orders must include names of individuals who are authorized to purchase items. Blanket order invoices are charged to various accounts and are not encumbered.

Please do not hesitate to call Accounts Payable at 7-2371 if you have questions.