Capital Project Planning Process

Are you planning an office, lab or classroom remodel, building addition, specialized equipment installation, building utilities change, landscape or exterior site work?  Will the work require modifying the space size or layout, multiple contractors, public bidding, engineering, design or project management, change of space use, code review, permitting or other regulatory oversight?  Michigan Tech's processes for project requests are outlined below:

Capital Projects (Over $50K)

To optimize the ability to predict and plan for future capital projects, the University is requiring the financial impacts of proposed projects be known prior to the development of the upcoming year’s budget.  Capital Project Planning Forms must be submitted for review and prioritization by Friday, January 12, 2024 to be included in the FY25 budget (July 1, 2024 - June 30, 2025).  Any project request submitted after that deadline will not be reviewed nor included in FY25 planning.  

For project proposals you would like to be considered for FY25 and beyond, please complete and submit a Capital Project Planning Form, following these 3 simple steps:

  1. Complete page one of the online Capital Project Planning Form (see the evaluative criteria below)
  2. Secure the electronic signature of your Dean or Director
  3. Save the signed form, and then email it to us at
Evaluative Criteria for Capital Projects (Over $50K)
Evaluative Criteria Evaluating Factors Scoring Parameters Max Points
Impact on MTU Core Mission To what extent does the project enhance the core mission (academic, research, or programming) of MTU low - high 40
Sustainable investment in existing facilities and infrastructure To what extent does the project support investment in or adaptive repurposing of existing facilities and infrastructure low - high 10
Life and Safety Does the proposed project address facility or infrastructure deficiencies that pose a serious threat of injury or death low - high 20
Occupancy and utilization of existing facilities To what extent has the requester demonstrated occupancy and effective utilization of existing facilities to merit capital investment low - high 10
Estimated amount of funding provided To what extent is current funding sources available to cover the cost of the project

20=100% funding in hand

15=less than 100%

10=less than 75%

5=less than 50%

0=less than 25%

Estimated operating costs To what extent has the requester identified operating costs and existing resources to support them low - high 10
Direct Student impact To what extent will the project directly impact students positively low - high 10
Project Bundling To what extent is the proposed project able to be bundled with other similar or adjacent projects to create synergy and lower costs low - high 10
Return on Investment (ROI) To what extent does a return on investment apply to this proposed project including energy savings

20=less than 2 yr ROI

15=Less than 5 yr ROI

10=Less than 10 yr ROI

5=no ROI

0=increase in annual costs

Alignment with Campus Master Planning for the University To what extent does this project have a direct impact on the University strategic plan and Campus Master Plan priorities low - high 20