All proposals, including pre-proposals and letters of intent, must adhere to the internal deadline structure in the chart below. If applicable, the application package must be completed in the appropriate submission system (, NIH ASSIST,, Workspace, etc.) prior to the Tier 1 deadline, except for the budget forms which are completed by Sponsored Programs personnel.

Sponsored Programs Internal Proposal Submission Deadlines
  Documents due to SPO: Documents are due to SPO by:
Subrecipient Paperwork
  • Subrecipient Commitment Form or Letter of Intent
  • Scope of Work
  • Budget
  • Budget Justification
  • Biographical Sketch
  • F&A Rate Agreement
  • Fringe Benefit Rate Agreement
  • RFP-Specific Documents (current & pending support, facilities, etc.)

5:00 pm Eastern Time

10 business days prior to Sponsor deadline.
Tier 1

Internal and Non-Science Documents*

  • Cayuse Proposal Submission (complete and approved)
  • Budget (final approved by SPO)
  • Budget Justification
  • Cost Share Approval Documentation
  • Biographical Sketch
  • Current and Pending Support Form
  • Facilities, Equipment, and Other Resources
  • Data Management Plan
  • Letters of Support
  • Cost Proposal Volume
  • Certifications and Representations
  • Collaborators and Other Affiliations
  • Environmental Questionnaire

7:00 a.m. Eastern Time

5 business days prior to sponsor deadline.
Tier 2

Science-Related/Technical Documents*

  • Project Summary
  • Project Description
  • References Cited
  • Specific Aims
  • Research Strategy
  • Technical/Management Volume

7:00 a.m. Eastern Time

Day of sponsor deadline

*These are examples of documents typically required by sponsors; the list are not all-inclusive as requirements vary by sponsor.

Note: If the sponsor requires a hard copy submission, the proposal is due to SPO one day earlier than indicated above.

Other Deadlines to Consider

If your work may require any additional internal approvals, please review the information available on these pages: