Vaccination for Federal Contractors

On September 24, 2021, the Safer Federal Workforce Task Force issued requirements for federal contractors and subcontractors concerning various safety protocols as outlined in President Biden’s Path Out of the Pandemic plan and Executive Order 14042. Michigan Tech receives research funding through federal contracts and therefore is subject to this federal mandate. 

As long as our federal contracts include a vaccine requirement, Michigan Tech is required to comply.

Compliance requires all employees to either provide proof of vaccination or request a medical or religious exception with the University. Currently, this mandate applies to student employees, but not students in general.

Who Must Comply

All employees of Michigan Tech who work in the United States, even if they work 100 percent remotely, must comply with the vaccine mandate. This includes full-time, part-time, temporary, and student employees. At this time, the mandate does not extend to students who are not student employees.

Graduate students who are paid through federal contracts must also comply with the mandate; however, graduate students who receive funding through other means are not affected unless they are otherwise employed by the University.

Timeline

All employees must be fully vaccinated or have an approved exception by January 18, 2022. A person is considered fully vaccinated two weeks after receiving two doses of the Pfizer or Moderna vaccines or one dose of the Johnson & Johnson vaccine. Please note, Pfizer vaccine doses are given 21 days apart and Moderna doses are given 28 days apart. Vaccines approved by the World Health Organization (WHO) are also acceptable under CDC guidance.

Proof of Vaccination

For employees who are fully vaccinated, submitting proof of vaccination will be a secure and confidential process. Vaccinated employees may submit proof using these methods.

Online—MTU Flex Portal

You may submit a picture of your vaccination card or other valid proof of vaccination using the Vaccination Upload Form. The form is now available on the MTU Flex Portal. You will need to log in securely using your ISO. Please follow the upload instructions—you will only be able to upload once. All documentation must be clear and legible. Once you log in through the secure site, you’ll be asked to upload and submit a picture of your vaccination card or other valid proof of vaccination. Supported file types are JPG, JPEG, GIF, and PNG. Once you submit your proof, it will be reviewed and you will be notified via email when it has been accepted or declined.

Vaccination Upload Form

In Person—Rozsa Lobby

You may submit your proof of vaccination in person. Human Resources will verify vaccination at the Rozsa Lobby ticket window at the times listed below. Please note: You will need to provide identification in addition to the proof of vaccination.

  • Friday, November 5, 11 a.m.–1 p.m.
  • Monday, November 8, 8–10 a.m.
  • Tuesday, November 9, 3–5 p.m.
  • Monday, November 15, 12–2 p.m.
  • Thursday, November 18, 9–11 a.m.

In Person—Human Resources Office

Employees are also welcome to stop in at the Human Resources Office on the second floor of the Lakeshore Center, Monday through Friday from 8 a.m. to 5 p.m., to show identification and proof of vaccination. Please bring the original documents that show vaccination and not copies (i.e., bring your vaccination card, not a photocopy).

Exceptions

Those with documented medical considerations for not being vaccinated may be entitled to a medical exception instead of receiving the vaccine. To request a medical exception to the COVID-19 vaccination requirement, you must contact Michigan Tech's ADA Coordinator at adacoordinator@mtu.edu. Information and a form will be sent to you for completion. Documentation will be required from your medical provider. Employees who receive a vaccine exception may be required to comply with alternative health and safety protocols.

Those with a sincerely held religious belief, practice, or observance that prevents them from receiving a COVID-19 vaccine may be entitled to an accommodation rather than receiving the vaccine. Accommodation requests based on a  religious belief, practice, or observance should be made using the religious exception form. When completed, the form should be submitted to Michigan Tech General Counsel Sarah Schulte at shschult@mtu.edu.

Additional Information

Please refer to our Frequently Asked Questions for more information. Any questions not addressed by the FAQs can be directed to the MTU Flex Task Force at mtuflex@mtu.edu.