MTU Flex

Return to Campus—Health and Safety Levels

The Return to Campus - Health and Safety Levels Protocol replaces the Return to Campus - Step Two Protocol.

Effective Date

July 27, 2020

Expiration Date

Until Rescinded

I. Purpose

Effective on June 10, 2020, Region 8 of the state of Michigan, which consists of the Upper Peninsula, moved to Phase 5 of the state’s Safe Start plan. This movement allowed Michigan Tech to launch Step Two of its Return to Campus plan. As Region 8 continues in Phase 5, Michigan Tech moves to Step Three of its Return to Campus plan, which introduces the Health and Safety Levels that campus will operate under while students are on campus.  

This protocol is put in place in order to comply with applicable state and federal guidance and continue the state and nationwide effort to limit the spread of COVID-19, while allowing a phased and scientifically informed return to campus. Carefully returning employees and students to campus aligns with Michigan Tech’s educational mission and is essential for the economic health of the University, our employees, and the region.

II. Overview

The Health and Safety Levels are designed to provide Michigan Tech with the agility to respond to COVID-19 on campus and in the local community in real time with scientifically informed, practical, and targeted steps.  

The COVID-19 Health and Safety Levels provide flexibility, to the extent reasonably possible, for those who are at higher risk for complications from the virus or who have an immediate household member in that category. At the same time, the Health and Safety Levels permit students and employees to be on campus with mitigation efforts tailored to real-time metrics, such as the presence of the virus in the campus community; the presence of the virus in the local community; the health care capacity in the local community; and relevant local, state, and federal guidance and orders.

III. Table of Health and Safety Levels

Below is a table that outlines the applicable mitigation efforts for each Health and Safety Level. Please note that all of these mitigation efforts are subject to change to align with scientific developments and local, state, and federal guidance and orders. Additional mitigation efforts are outlined in section IV, below.

Health and Safety Levels
  Level One Level Two Level Three Level Four Level Five
Instruction Face to
Face
Mixed Modality Mixed Modality Mixed Modality Remote
Face Coverings Encouraged Indoors; Encouraged Outdoors where six feet of distance cannot be maintained Required Indoors; Required Outdoors where six feet of distance cannot be maintained Required Indoors; Required Outdoors where six feet of distance cannot be maintained Required Indoors; Required Outdoors where six feet of distance cannot be maintained Required Indoors; Required Outdoors where six feet of distance cannot be maintained
Testing Symptomatic Symptomatic and Asymptomatic Symptomatic and Asymptomatic Symptomatic and Asymptomatic Symptomatic
Contact Tracing Yes Yes Yes Yes Yes
Symptom Tracking Voluntary Required Daily on Campus Required Daily on Campus Required Daily on Campus Required Daily on Campus
Employee Presence on Campus Usual Usual with COVID-19 accommodations Usual with COVID-19 accommodations Essential employees, research personnel, those unable to work remotely Essential employees only
Building Status Usual Usual Usual Restricted Access Restricted Access and some spaces hibernated
Common Areas Open Mostly open Mostly open Mostly closed Closed
Group Gathering Sizes Unlimited 100 Indoors and 250 Outdoors

From July 31 until expiration of EO 181: 10 Indoors with the exception of classes and meetings associated with employment; 150 Outdoors. All are subject to six feet of physical distancing.

When EO 181 not in effect: 50 Indoors and 150 Outdoors

10 Indoors and 25 Outdoors No Group Gatherings
Visitors Permitted Must symptom monitor and follow protocols Must symptom monitor and follow protocols Those consistent with University mission only—must symptom monitor and follow protocols Only essential contractors with VP permission—must symptom monitor and follow protocols
Travel Restrictions Travel requires standard approval procedures and may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance. Michigan Tech follows current CDC guidance regarding returning to campus after international travel. Travel requires standard approval procedures and may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance. Michigan Tech follows current CDC guidance regarding returning to campus after international travel. Travel requires standard approval procedures and may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance. Michigan Tech follows current CDC guidance regarding returning to campus after international travel. Only essential travel permitted, requiring VP approval. International and domestic travel may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance. State stay home order. No international travel.

IV. Additional Health and Safety Guidelines

  1. Persons with COVID-19 Symptoms Not Permitted on Campus.
    During all Health and Safety Levels, persons are not permitted on campus if they have one or more of the following symptoms:
    1. Temperature of 100.4°F or higher or chills;
    2. Cough
    3. Shortness of breath or difficulty breathing
    4. Fatigue
    5. Muscle or body aches
    6. Headache
    7. New loss of taste or smell
    8. Sore throat
    9. Congestion or runny nose
    10. Nausea or vomiting
    11. Diarrhea

    Individuals who are instructed not to come to campus for any of these reasons will be asked to obtain a COVID-19 test or contact their medical provider for advice. MTU follows Centers for Disease Control and Prevention (CDC) and Western Upper Peninsula Health Department (WUPHD) guidance regarding when it is safe to return to campus. No employee or student who exhibits these symptoms may return to campus prior to receiving authorization to do so from Human Resources for employees and from the Dean of Students Office for students.

  2. Symptom Tracking Required.
    1. When in Health and Safety Levels 2-5, students and employees are required to monitor their symptoms daily prior to coming to campus in order to protect the health and safety of the campus community. To do so, they should utilize the Daily Symptom Tracking Form. Individuals who do not have access to a computer or smartphone prior to coming to campus should call Public Safety and Police Services at 906-487-2216 and dispatch will assist in submitting the form on their behalf.
      1. Students will be required to complete symptom tracking daily prior to being able to access CANVAS, regardless of whether they are coming to campus that day. This is to drive overall compliance with symptom tracking by students. CANVAS will be available after symptom tracking is completed. If students have exceptional circumstances making compliance with this protocol challenging, please contact the Dean of Students Office at deanofstudents@mtu.edu.
      2. Employees who utilize the University computer system will be reminded about the daily symptom tracking form at login. Those employees who do not routinely utilize the computer system in their job will be reminded by their supervisor to complete symptom tracking. All employees will be subject to periodic monitoring to determine if they completed symptom tracking on days they worked on campus.
    2. When in Health and Safety Levels 2-5, visitors to campus are also required to monitor their symptoms utilizing the Visitor Symptom Tracker each day they come to campus. Visitors must have their confirmation code from symptom tracking available while on campus.
  3. Testing Program
    1. Michigan Tech is partnering with Upper Great Lakes Houghton Family Health Center (UGL) for asymptomatic testing of student-athletes, students, and employees. The testing program includes significant baseline testing from August 15-29, during the return of students to campus. It also includes ongoing testing to monitor the campus community during the fall semester 2020. Kelly Kamm, associate professor in Kinesiology and Integrative Physiology (KIP) and an epidemiologist, is integrally involved in the testing and monitoring program and will be working to tailor the ongoing testing program to the results of ongoing testing and other monitoring efforts.
    2. All testing is voluntary; we ask members of the Husky community to join us in this effort to keep our campus healthy during the COVID-19 pandemic. A program is being established under which UGL will provide testing on campus free of charge to those participating. However, any individual may also choose to use their own preferred provider and provide Michigan Tech with the test results to be included in the program. Michigan Tech is not able to guarantee that asymptomatic testing through providers other than Upper Great Lakes will be free of charge at this time.
  4. Wastewater Monitoring Program
    Jennifer Becker, associate professor in Civil and Environmental Engineering, Eric Seagren, professor in Civil and Environmental Engineering, and Caryn Heldt, professor in Chemical Engineering, are leading a wastewater monitoring program that will provide daily monitoring of COVID-19 wastewater at various points throughout campus. The data from the Wastewater Monitoring Program will be combined with the testing data to monitor the overall presence of COVID-19 on campus and to adjust mitigation measures, as needed, in response.
  5. Contact Tracing and Notification
    1. Permission to contact trace and notify close contacts.
      Any person who comes to campus agrees to comply with all terms of this protocol and, in the event that they test positive for COVID-19, agrees to share their test result with the University and grants permission for the University to trace their close contacts within the University community and notify them of the test result. The notification will not include the name of the person who tested positive, but in some situations the person notified may be able to determine the identity of the person based on their limited interactions on campus (e.g., there may be only two individuals working within a space on campus).
    2. Case investigation and contact tracing.
      1. Michigan Tech is partnering with the Western Upper Peninsula Health Department (WUPHD) on case investigation and contact tracing and notification of close contacts.  
      2. Every individual who is positive for COVID-19 will be interviewed to determine their activities and the individuals they were in close contact with in the 48 hours prior to becoming symptomatic or, if asymptomatic, in the 48 hours prior to testing. This is called case investigation.
      3. Michigan Tech commits that it will not impose disciplinary measures on students or employees as a result of information revealed about activities—either your own or those of others—for the purpose of contact tracing.  
      4. Every close contact of a person who tests positive will be contacted and instructed to quarantine for 14 days from the date of their last exposure to the positive person.
      5. If an employee tests positive, other employees working in the same area will be notified that another individual working in the same area tested positive. The name of the individual who tests positive will not be provided for privacy reasons. These individuals are not required to quarantine unless they are a close contact. Environmental Health and Safety (EHS) will evaluate each occurrence of a positive employee on campus and work with facilities to ensure appropriate cleaning is performed.  
      6. In the event that the WUPHD determines that there may have been community exposure in a location and sufficient notifications cannot be made individually, additional information will be provided to the University community regarding potential community exposure locations.
  6. Isolation and Quarantine.
    1. Isolation.
      Isolation separates sick people with a contagious disease from people who are not sick. Individuals who test positive for COVID-19 will be required to isolate until cleared by the WUPHD to return to the community. If you are in isolation, you should stay away from other people, including in your own household—stay in a separate room and use a separate bathroom, if possible. If you are in residential housing and do not have your own bedroom, you will be moved to an isolation space and provided meals and other essentials. These spaces may also be made available to off-campus students with roommates who are unable to effectively isolate, if space is available. Both the WUPHD and Michigan Tech follow CDC guidance regarding when it is safe to return to the community from isolation.
    2. Quarantine.

      Quarantine separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick.  Close contacts of a person who tests positive for COVID-19 will be required to quarantine for 14 days from the date of their last exposure to the positive person. If you are in quarantine, you should watch for symptoms of COVID-19 and stay away from others, especially people who are at higher risk for getting very sick from COVID-19. If you are in residential housing, you will be contacted with instructions regarding how and where to quarantine and will be provided meals and other essentials. If you have questions, please contact housing@mtu.edu.

    3. Remote options while in isolation or quarantine.
      1. Students may continue instruction remotely while in isolation or quarantine. The Dean of Students Office will notify faculty that a student in isolation or quarantine will not be face-to-face for a period of time, but will not inform the faculty of the reason for the absence. Students in isolation or quarantine remain responsible for completing their work under the usual deadlines. If a student is too ill to complete their schoolwork, the student should contact the Dean of Students Office at deanofstudents@mtu.edu for assistance in making appropriate arrangements with faculty.
      2. Employees who are able to work remotely may do so while in isolation or quarantine. Employees should reach out to their supervisor to make appropriate arrangements for remote work and set expectations regarding remote work.  
      3. Employees who are not able to work remotely while in isolation or quarantine should contact Human Resources at 906-487-2280 for further guidance.
  7. Face Coverings Required.
    When in Health and Safety Levels 2-5, all individuals on campus are required to wear a face covering while in campus buildings unless working alone in their own office with the door closed. Individuals are also required to wear face coverings outdoors whenever six-foot social distancing cannot be maintained. Individuals may remove their face covering briefly to eat and drink but replace it as soon as possible. Additional information regarding MTU’s face covering requirement can be found on the MTU Flex website.
    1. In no instance will face-to-face instruction occur if everyone in the room is not wearing a face covering. Faculty will be informed if a student has an accommodation for a specific kind of face covering. If a student comes to class without a face covering, the faculty member will remind the student that a face covering must be worn. If the student refuses, the faculty member will ask the student to leave the classroom. If the student still refuses to wear a face covering and refuses to leave the classroom, the instructor is not permitted to hold class. If this situation arises, the instructor must refer the matter to the Office of Academic and Community Conduct.
    2. Instructors may wear specially designed face shields while teaching credit-bearing classes. During this time, they will maintain a minimum of six-foot social distancing from students. Instructors will wear face coverings to and from class.
  8. Group Gatherings.
    The protocols below regarding group size gathering restrictions may be updated from time to time to align with State Executive Orders and other applicable guidance.
    1. When in Health and Safety Level 1, there is no specific size restriction on group gatherings. All group gatherings must go through the standard approval process and follow any relevant guidelines from facilities, risk management, building management, and EHS.
    2. When in Health and Safety Level 2, persons permitted on campus under the terms of this protocol may not gather indoors in groups of more than 100 people within one shared space and may not gather outdoors in groups of more than 250 people. Individuals on campus must maintain at least six feet of distance between themselves and others outside their immediate household both indoors and outdoors.
    3. When in Health and Safety Level 3, persons permitted on campus under the terms of this protocol may not gather indoors in groups of more than 10 people, as dictated by EO 181, within one shared space and may not gather outdoors in groups of more than 150 people. Individuals on campus must maintain at least six feet of distance between themselves and others outside their immediate household both indoors and outdoors. When EO 181 is not in effect, the limit is 50 indoors and 150 outdoors.
    4. When in Health and Safety Level 4, persons permitted on campus under the terms of this protocol may not gather indoors in groups of more than 10 people within one shared space and may not gather outdoors in groups of more than 25 people. Individuals on campus must maintain at least six feet of distance between themselves and others outside their immediate household both indoors and outdoors.
    5. When in Health and Safety Level 5, no group gatherings are permitted on campus.
  9. Persons who are permitted on campus under this protocol and who test positive for COVID-19 must immediately report the positive test result. Reporting may be completed in the MTU Flex Portal or students may contact the Dean of Students Office at deanofstudents@mtu.edu and employees may contact Human Resources at 906-487-2280.
  10. Persons who are permitted on campus under this protocol who interacted with a person known or suspected to have COVID-19 within the last 14 days are required to self-report their contact. Reporting should be completed using the Daily Symptom Tracking Form.
  11. Travel Restrictions
    1. University Travel Restrictions
      University travel restrictions are listed in the table in section III, above.
    2. Travel Restrictions on Access to Campus
      1. Domestic Travel.
        There are currently no geographical restrictions on domestic travel and individuals’ access to campus. Completion of COVID-19 training and the Daily Symptom Tracking Form is mandatory for all employees on campus.
      2. International Travel
        Michigan Tech follows current CDC guidance regarding returning to campus after international travel. General CDC guidance on returning from international travel is available. Country-specific guidance can be found by clicking on the country of interest.

V. Obtaining Medical Assistance

If you believe it is possible you have contracted COVID-19, please immediately contact Upper Great Lakes (906-483-1860), UP Health System Portage (906-483-1000), or Aspirus Keweenaw Hospital (906-337-6500) for medical advice. Please call ahead and tell them about your symptoms.

Contacts

Sarah Schulte, General Counsel and Secretary to the Board of Trustees

History

Effective: June 27, 2020