Health and Safety Levels—May 2021 Update

The Return to Campus—Health and Safety Levels Protocol—May 2021 Update replaces the Health and Safety Levels Protocol—March 2021 Update.

Effective Date

May 25, 2021

Expiration Date

Until Rescinded

I. Purpose

The Michigan Technological University Health and Safety Levels Protocol has been updated to be consistent with the Michigan Occupational Safety and Health Administration Emergency Rules and the Michigan Department of Health and Human Services Epidemic Orders. Carefully maintaining employee and student presence on campus aligns with Michigan Tech’s educational mission and is essential for the economic health of the University, our employees, and the region.

II. Overview

The Health and Safety Levels are designed to provide Michigan Tech with the agility to respond to COVID-19 on campus and in the local community in real time with scientifically informed, practical, and targeted steps.

The COVID-19 Health and Safety Levels provide flexibility, to the extent reasonably possible, for those who are at higher risk for complications from the virus or who have an immediate household member in that category. At the same time, the Health and Safety Levels permit students and employees to be on campus with mitigation efforts tailored to real-time metrics, such as the presence of the virus in the campus community; the presence of the virus in the local community; the health care capacity in the local community; and relevant local, state, and federal guidance and orders.

III. Current Health and Safety Level

Effective May 25, 2021, and until rescinded, Michigan Tech is at Health and Safety Level Two.

IV. Table of Health and Safety Levels

Below is a table that outlines the applicable mitigation efforts for each Health and Safety Level. Please note that all of these mitigation efforts are subject to change to align with scientific developments and local, state, and federal guidance and orders. Additional mitigation efforts are outlined in section V, below.

Health and Safety Levels
  Level One Level Two Level Three Level Four Level Five
Instruction Face-to-face. Mixed modality. Mixed modality. Mixed modality. Remote.
Face Coverings Not required, but are permitted. Not required indoors or outdoors for individuals who are two weeks past their final dose of an FDA-approved COVID-19 vaccine. Required indoors and outdoors for all other employees when six feet of distance cannot be maintained. See exceptions under Section 7 of the State of Michigan’s May 15, 2021 Gatherings and Face Mask Order. Required Indoors. Required Outdoors where six feet of distance cannot be maintained. See exceptions under Section 7 of the State of Michigan’s May 15, 2021 Gatherings and Face Mask Order. Required Indoors. Required Outdoors where six feet of distance cannot be maintained. See exceptions under Section 7 of the State of Michigan’s May 15, 2021 Gatherings and Face Mask Order. Required Indoors. Required Outdoors where six feet of distance cannot be maintained. See exceptions under Section 7 of the State of Michigan’s May 15, 2021 Gatherings and Face Mask Order.
Testing Follow recommendations from your health care provider or the Health Department. Follow recommendations from your health care provider or the Health Department. Symptomatic and asymptomatic. Symptomatic and asymptomatic. Symptomatic and asymptomatic (on demand).
Contact Tracing Health Department. Health Department. Yes. Yes. Yes.
Symptom Tracking Voluntary. Required daily on campus and to access Canvas in accordance with Rule 5 of MIOSHA’s Emergency Rules Required daily on campus and to access Canvas in accordance with Rule 5 of MIOSHA’s Emergency Rules Required daily on campus and to access Canvas in accordance with Rule 5 of MIOSHA’s Emergency Rules Required daily on campus but not to access Canvas in accordance with Rule 5 of MIOSHA’s Emergency Rules
Employee Presence on Campus Normal operations. As permitted by State rules. As permitted by State rules.  Limited personnel on campus.  Limited personnel on campus.
Building Status Usual. Usual. Usual. Usual. Usual with some spaces hibernated.
Common Areas Open. Mostly open. Mostly open. Mostly closed. Closed.
Group Gathering Sizes No restrictions. Consistent with current State rules. Consistent with current State rules. Consistent with current State rules. None.
Visitors Permitted. Must symptom monitor and follow protocols. Must symptom monitor and follow protocols. Those consistent with University mission only—must symptom monitor and follow protocols. Only essential contractors with VP permission—must symptom monitor and follow protocols.
Travel Restrictions

Travel requires standard approval procedures and may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance.

Travel Restrictions Note: Michigan Tech follows current CDC guidance regarding international travel.
Additional Resources:

Travel requires standard approval procedures and may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance.

Travel Restrictions Note:

Michigan Tech follows current CDC guidance regarding international travel.
Additional Resources:

Travel requires standard approval procedures and may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance.

Travel Restrictions Note:

Michigan Tech follows current CDC guidance regarding international travel.
Additional Resources:

Only essential travel permitted, requiring VP approval. International and domestic travel may require quarantine upon return, depending on presence of virus in location traveled to and on carrier used. Quarantine requirement may not be known in advance.

Travel Restrictions Note:

Michigan Tech follows current CDC guidance regarding international travel.
Additional Resources:

No University sponsored travel.

Travel Restrictions Note:

Michigan Tech follows current CDC guidance regarding international travel.
Additional Resources:

V. Additional Health and Safety Guidelines

  1. Persons with COVID-19 Symptoms Not Permitted on Campus.
    During all Health and Safety Levels, persons are not permitted on campus if they have one or more of the following symptoms:
    1. Temperature of 100.4°F or higher or chills;
    2. Cough
    3. Shortness of breath or difficulty breathing
    4. Fatigue
    5. Muscle or body aches
    6. Headache
    7. New loss of taste or smell
    8. Sore throat
    9. Congestion or runny nose
    10. Nausea or vomiting
    11. Diarrhea
  2. Vaccinated Persons.
    1. If you come into close contact with a person known or suspected to have COVID-19, and you do not have symptoms listed in section V(1), above, you may come to campus, unless advised otherwise by your health care provider or the Western Upper Peninsula Health Department (WUPHD).
    2. At any time, if you experience symptoms listed in section V(1), above, you need to remain away from campus until you are fever-free for 24 hours without the use of fever-reducing medication and any other symptoms are improving. You should follow the advice of your health care provider or the WUPHD regarding testing.
  3. Symptom Tracking Required.
    1. When in Health and Safety Levels Two through Four, students and employees are required to monitor their symptoms daily prior to coming to campus in order to protect the health and safety of the campus community. To do so, they should utilize the Daily Symptom Tracking Form. Individuals who do not have access to a computer or smartphone prior to coming to campus should call Public Safety and Police Services at 906-487-2216 and dispatch will assist in submitting the form on their behalf.
      1. Students will be required to complete symptom tracking daily prior to being able to access Canvas, regardless of whether they are coming to campus that day. This is to drive overall compliance with symptom tracking by students. Canvas will be available after symptom tracking is completed. If students have exceptional circumstances making compliance with this protocol challenging, please contact the Dean of Students Office at deanofstudents@mtu.edu.
      2. Employees who utilize the University computer system will be reminded about the daily symptom tracking form at login. Those employees who do not routinely utilize the computer system in their job will be reminded by their supervisor to complete symptom tracking. All employees will be subject to periodic monitoring to determine if they completed symptom tracking on days they worked on campus.
    2. When in Health and Safety Levels Two through Five, visitors to campus are also required to monitor their symptoms utilizing the Visitor Symptom Tracker each day they come to campus. Visitors must have their confirmation code from symptom tracking available while on campus.
  4. Testing Program
    1. During summer 2021, Michigan Tech does not have surveillance or on-demand testing available on campus, with the exception of specific programs. If you are seeking a COVID-19 test, they are available through local health care providers, including Express Care, which does not require an appointment. There are also over-the-counter antigen tests available at most local pharmacies.
  5. Wastewater Monitoring Program
    During the 2020-2021 academic year, Jennifer Becker, associate professor in Civil, Environmental, and Geospatial Engineering; Eric Seagren, professor in Civil, Environmental, and Geospatial Engineering; and Caryn Heldt, professor in Chemical Engineering, led a wastewater monitoring program that provided monitoring of COVID-19 wastewater at various points throughout campus. The data from the Wastewater Monitoring Program was combined with testing data to monitor the overall presence of COVID-19 on campus and to adjust mitigation measures, as needed, in response. The University is evaluating whether this program will take place during the 2021-2022 academic year.
  6. Contact Tracing and Notification
    1. Permission to contact trace and notify close contacts.
      Any person who comes to campus agrees to comply with all terms of this protocol and, in the event that they test positive for COVID-19, agrees to share their test result with the University and to cooperate with the WUPHD to trace their close contacts. The WUPHD will not share the name of the person who tested positive.
    2. Case investigation and contact tracing.
      1. Every individual who tests positive for COVID-19 will be interviewed by the WUPHD to determine their activities and the individuals they were in close contact with in the 48 hours prior to becoming symptomatic or, if asymptomatic, in the 48 hours prior to testing. This is called case investigation.  
      2. Michigan Tech commits that it will not impose disciplinary measures on students or employees as a result of information revealed about activities—either your own or those of others—for the purpose of contact tracing.
      3. Every employee and student who tests positive for COVID-19 and has been on campus or at a Michigan Tech–affiliated event in the 48 hours prior to becoming symptomatic or, if asymptomatic, in the 48 hours prior to testing must report their positive test result through the MTU Flex Portal or by contacting the Dean of Students Office at deanofstudents@mtu.edu (students) or Human Resources at 906-487-2280 (employees).  
      4. Every close contact of a person who tests positive will be contacted by the WUPHD and instructed to quarantine. Michigan Tech does not receive information regarding close contacts from the WUPHD. Employees should contact their supervisor and Human Resources to make appropriate arrangements. Students should contact the Dean of Students Office.
      5. If an employee tests positive, other employees working in the same physical area will be notified that another individual working in the same area tested positive. The name of the individual who tests positive will not be provided for privacy reasons. These other employees are not required to quarantine unless they are an unvaccinated close contact. Environmental Health and Safety (EHS) will evaluate each occurrence of a positive employee on campus and work with Facilities to ensure appropriate cleaning is performed.  
      6. In the event that the WUPHD determines that there may have been community exposure in a location and sufficient notifications cannot be made individually, additional information will be provided to the University community regarding potential community exposure locations.
  7. Isolation and Quarantine.
    1. Isolation.
      Isolation separates sick people with a contagious disease from people who are not sick. Individuals who test positive for COVID-19 will be required to isolate until cleared by the WUPHD to return to the community. If you are in isolation, you should stay away from other people, including in your own household—stay in a separate room and use a separate bathroom, if possible. If you are in residential housing and do not have your own bedroom, you will be moved to an isolation space and provided meals and other essentials. These spaces may also be made available to off-campus students with roommates who are unable to effectively isolate, if space is available. Both the WUPHD and Michigan Tech follow CDC guidance regarding when it is safe to return to the community from isolation.
    2. Quarantine.

      Quarantine separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick.  Close contacts of a person who tests positive for COVID-19 will be required to quarantine for 14 days from the date of their last exposure to the positive person. If you are in quarantine, you should watch for symptoms of COVID-19 and stay away from others, especially people who are at higher risk for getting very sick from COVID-19. If you are in residential housing, you will be contacted with instructions regarding how and where to quarantine and will be provided meals and other essentials. If you have questions, please contact housing@mtu.edu.

    3. Remote options while in isolation or quarantine.
      1. Students may continue instruction remotely while in isolation or quarantine. The Dean of Students Office will notify faculty that a student in isolation or quarantine will not be face-to-face for a period of time, but will not inform the faculty of the reason for the absence. Students in isolation or quarantine remain responsible for completing their work under the usual deadlines. If a student is too ill to complete their schoolwork, the student should contact the Dean of Students Office at deanofstudents@mtu.edu for assistance in making appropriate arrangements with faculty.
      2. Employees who are able to work remotely may do so while in isolation or quarantine. Employees should reach out to their supervisor to make appropriate arrangements for remote work and set expectations regarding remote work.  
      3. Employees who are not able to work remotely while in isolation or quarantine should contact Human Resources at 906-487-2280 for further guidance.
  8. Face Coverings Required.
    At Health and Safety Level One, face coverings are not required, but are permitted. At Health and Safety Level Two, face coverings are not required indoors or outdoors for those individuals who are two weeks past their final dose of an FDA-approved COVID-19 vaccine. Face coverings are required indoors and outdoors for all other employees when six feet of distance cannot be maintained. When in Health and Safety Levels Three through Five, all individuals on campus are required to wear a face covering while in campus buildings unless working alone in their own office with the door closed. At Levels Three through Five, individuals are also required to wear a face covering outdoors whenever six feet of distance cannot be maintained. Additional information regarding MTU’s face covering requirement can be found on the MTU Flex website. See exceptions to face covering requirements under Section 7 of the State of Michigan’s May 15, 2021 Gatherings and Face Mask Order.
    1. While the University is at Health and Safety Levels Three through Five, in no instance will face-to-face instruction occur if everyone in the room is not wearing a face covering. Faculty will be informed if a student has an accommodation for a specific kind of face covering. If a student comes to class without a face covering, the faculty member will remind the student that a face covering must be worn. If the student refuses, the faculty member will ask the student to leave the classroom. If the student still refuses to wear a face covering and refuses to leave the classroom, the instructor is not permitted to hold class. If this situation arises, the instructor must refer the matter to the Office of Academic and Community Conduct.
    2. Instructors may wear specially designed face shields while teaching class. During this time, they will maintain a minimum of six feet of distance from students. Instructors will wear face coverings to and from class.
  9. Persons who are permitted on campus under this protocol and who test positive for COVID-19 must immediately report the positive test result. Reporting may be completed in the MTU Flex Portal or students may contact the Dean of Students Office at deanofstudents@mtu.edu and employees may contact Human Resources at 906-487-2280.
  10. Unvaccinated persons who are permitted on campus under this protocol who interacted with a person known or suspected to have COVID-19 within the last 14 days are required to self-report their contact. Reporting should be completed using the Daily Symptom Tracking Form.
  11. Travel Restrictions
    1. University Travel Restrictions
      University travel restrictions are listed in the table in section IV, above.
    2. Travel Restrictions on Access to Campus
      1. Domestic Travel.
        There are currently no geographical restrictions on domestic travel and individuals’ access to campus. Completion of COVID-19 training is mandatory for all employees on campus and completion of the Daily Symptom Tracking Form must be completed when at Health and Safety Levels Two through Five and at Level One when required by Rule 5 of MIOSHA’s Emergency Rules.
      2. International Travel

        Michigan Tech follows current CDC guidance regarding international travel.
        Additional Resources:

VI. Obtaining Medical Assistance

If you believe it is possible you have contracted COVID-19, please immediately contact Upper Great Lakes (906-483-1860), UP Health System Portage (906-483-1000), or Aspirus Keweenaw Hospital (906-337-6500) for medical advice. Please call ahead and tell them about your symptoms.

Contacts

Sarah Schulte, General Counsel and Secretary to the Board of Trustees

History

Effective: May 25, 2021