Procedure 503.1.1

(Proposal 42-04)
(Proposal 20-08)
(Proposal 11-16)

Senate Procedures 503.1.1

Regular evaluation of the President of Michigan Technological University by the faculty and staff can
serve as the basis for open communication, healthy exchange of information, and a shared
responsibility for the University’s direction. This procedure allows for evaluation via a survey available
to all Michigan Tech’s regular full time and part-time non-student employees.

1. Evaluation Frequency and Format

The President will be evaluated every year.

The evaluation will be conducted using a web-based survey platform that will permit reasonable
anonymity and confidentiality of the respondents’ identities to remain confidential to the maximum
extent possible. For example, the survey shall not record the computer identity (name, MAC address,
IP address, etc.). The Senate Administrative Policy Committee (APC) will consult with IT Services in
the selection of the appropriate survey platform. The survey will only be made available once to
eligible respondents. Respondents will have the choice of requesting a paper copy of the survey from
the Senate Office.

The survey will include the official position description of the President, and a statement provided by
the President detailing the current goals, achievements, and resource constraints associated with his
or her work. Furthermore, the President may provide a URL to appear on the survey that can provide
Information (reports, additional web pages) relevant to evaluating his/her work over the past year.

The questionnaire section will contain close ended scale-based questions. Prompts and spaces for
comments will also be provided.

The APC should aim to use a core set of questions every year, in order to allow for year-to-year
comparisons. Additional questions may be considered for inclusion in any year. Suggestions for
additional or alternate questions may be made to the APC, by the President, senators, Senate
constituents, or other stakeholders, but decisions about the inclusion and wording of questions is the
responsibility of the APC.

The goal of this evaluation is to provide feedback to the President regarding his or her effectiveness
and the effectiveness of his or her executive team. It is not intended to provide direct evaluations of
the performance of specific or named members of the executive team.

A sample questionnaire can be obtained from the Senate Office.

2. Evaluation Procedures

The evaluation will be conducted during the spring semester and will be supervised by the APC. The
APC will seek the advice of experts when designing the instrument and conducting the survey. The
APC will prepare the survey instrument in the preceding fall semester.

In the fall semester, the APC will request from the President a current position description and a
statement (see Section I) to be submitted by the beginning of the spring semester.

The surveys will be distributed to respondents by the fifth week of spring semester, and will be open
for response for approximately four weeks.

The survey will collect the employment status of the respondents, (eg: faculty, professional staff, union
staff, etc.).

The committee will use standard practices for data analysis and presentation. A summary of the
descriptive results (frequencies and mean scores) and comments will be made in an oral report to the
Senate by the end of spring semester. The committee will also prepare a written report. A draft of the
written report will be given to the President and he/she will be invited to submit a brief statement in
response. The written report and the response from the President will be posted on the Senate
website by the end of spring semester and it will remain on the website at least until the end of the
next academic year. One copy of the report will be filed in the Senate office, and one copy will be
forwarded to the Board of Trustees.

Appendix: Sample questionnaire

President’s Job description
(as appears at /bot/governance/policies/chapter2/sections/2.01-2.05.html#pres)
Statement from the President
Questions asking for comments
Questions asking for scaled responses



Proposal 42-04:
Adopted by Sen ate: 21 April 2004
Approved by President: 28 April 2004

Proposal 20-08:
Introduced to Senate: 19 March 2008
Adopted by Senate: 2 April 2008
Revisions requested by Provost: 3 0 October 2008
Revised and Reintroduced to Senate: 12 November 2008
Revised Version Adopted by Senate: 3 December 2008
Revised Version Approved by Administration: 21 February 2009
September 2015: Name changed from Board of Control to Board of Trustees

Proposal 11-16:
Introduced to Sena te: 20 January 2016
Amended at Senate Meeting in red: 03 February 2016
Approved by Senate: 03 February 2016
Word-smith in blue: 09 February 2016
Admin response editorial changes in yellow: 22 April 2016
Sent back to committee by Senate: 07 September 2016
Senate approved the administration’s editorial changes : 05 October 2016
Senate rejected the substantive change submitted as editorial by admin: 0 5 October 2016
Senate offered amendment in green to proposal of admin’s substantive change: 05 October 2016
Editorial changes in purple: 12 October 2016
Approved by Administration: 20 December 2 016