1.23.2 - Staff/Faculty/Other Travel to International Locations

Effective:  10/27/2025
Senate Proposal: no
Responsible University Officer: Manager of Risk Management and Compliance
Responsible Office: Office of General Counsel

Introduction

Michigan Tech understands the immense value that international experiences offer our faculty and staff, whether through research, conferences, group travel, or other professional endeavors. We also acknowledge that international travel can present various health and safety challenges. While individual travelers bear significant responsibility for their well-being abroad, Michigan Tech is committed to supporting the health and safety of all faculty and staff traveling internationally on University-related business.

All faculty and staff are required to comply with applicable University policies and procedures related to international travel. Additionally, units sponsoring international travel are responsible for ensuring their travelers are fully informed of these procedures and the related policies and procedures.

Process

(Required elements for any procedures supporting the policy.)

1. Travel approval shall be sought. 
   1. Financial approval must be requested a minimum of 45 days prior to departure by
      1. submitting a Concur Request for faculty and staff; or 
      2. submitting an International Travel Request paper form for non-employees not covered by University Procedure 1.23.1 
   2. Administrative approval
      1. All University Travelers, whether participating in individual or group travel, must be registered with the Michigan Tech International Travel Registry a minimum of 45 days prior to departure.  This will aid the University in confirming the travelers are covered by an appropriate travel insurance policy and assist University officials with locating and communicating with impacted University Travelers in the event of an emergency or crisis.  This step also provides the University with necessary information needed to evaluate and approve University travel.  
2. University equipment and personal equipment that contains University data or that may be used to access University data while out of country (including laptops, cell phones, tablets, and other University technology) may only be utilized abroad in accordance with University Procedure 1.23.3 .  All University Travelers are responsible for ensuring compliance with all Export Control requirements, including data on devices while traveling.  
   
   

Related Information

Policy 1.23 International Travel, Study Abroad, and Use of Technology Abroad

Procedure 1.23.3 International Technology Use

Forms

In support of this policy, the following forms/instructions are included:

Concur Request form 

International Travel Registry

International Travel Request paper form for non-employees