May through July, 2011 - Annual Review: The entire Handbook was reviewed and revised. To reflect current University titles and practice, MTU is now Michigan Tech, Executive Vice President and Provost is now Provost and Senior Vice President for Academic Affairs, and the email address for questions is now firstname.lastname@example.org. The 2011 annual review revisions are summarized by section, as follows:
|Description of Revision
|Throughout the entire Handbook
(these changes are not listed by section)
|Any reference to MTU is now Michigan Tech, Executive Vice President and Provost is now Provost and Senior Vice President for Academic Affairs, and the email address for questions is now email@example.com.
|Table of Contents
|- Appendix D. Research Grant Submittal Process is now Appendix D. Externally Sponsored
Grant Submittal Process;
- Appendix F. Misconduct Procedures is now Appendix F. Scientific Misconduct Procedures
|- "This version represents the first revision of the Handbook since 1989" now reads
"This version represents the second (major) revision of the Handbook since 1989."
- "Board of Control Policies Manual and in the Administrative Policies and Procedures Manual" is now "Board of Control Bylaws and Policies and in the University Policies and Procedures Manual."
- "Updates to the Handbook will be made annually by the Provost’s Office in consultation with the University Senate" now reads "Updates to the Handbook will be made annually by Human Resources in consultation with the Provost's Office and the University Senate."
|The interpretation of the Mission is now a link to the strategic plan.
|The Vision Statement has been revised and a link to the Strategic Plan was added.
|1.3 Administrative Structure - Organizational Chart
|- Institutional Analysis previously reported to the Vice President for Governmental
Relations and Secretary to the Board of Control and is now reporting to Vice President
- Chief Information Officer previously reported to the Provost and is now reporting to the President;
- Library is now J. R. Van Pelt and Opie Library;
- Alumni is now Alumni Relations;
- Annual Giving is now Gift Planning and Major Gifts;
- Corporate Development is now Development;
- Gift Planning is now Gift Planning and Major Gifts;
- Major Gifts is now Gift Planning and Major Gifts;
- Added Development Operations and Campus Management;
- Marketing and Communications is now University Marketing and Communications;
- Occupational Safety and Health Services previously reported to the Vice President for Governmental Relations and Secretary to the Board of Control and is now reporting to Vice President for Administration;
- Treasurer/Chief Financial Officer is now Treasurer/Chief Financial Officer and Director of Operations (Michigan Tech Fund);
- Campus Facilities Operations and Campus Facilities Planning previously reported to the Treasurer/Chief Financial Officer and is now reporting to the Vice President for Administration and is now Facilities Management;
- Academic Human Resources was removed because it is under Human Resources;
- Athletic Department previously reported to the Vice President for Administration and is now reporting to the Vice President for Student Affairs;
- Memorial Union is now Auxiliary Services;
- Public Safety is now Public Safety and Police Services;
- Rozsa Center Operations is now Auxiliary Services;
- Sports and Recreation Athletics previously reported to the Vice President for Administration and is now reporting to the Vice President for Student Affairs;
- Educational Opportunity/Diversity Programs was removed;
- Budget Office previously reported to the President and is now reporting to Vice President for Research;
- Added Great Lakes Research Center Operations, National Security & Strategic Initiatives, Michigan Tech Research Institute, and Michigan Tech Transportation Institute as direct reports to the Vice President for Research;
- Technology & Economic Development is now Innovation & Industry Engagement;
- Research Compliance is now Research Integrity & Compliance;
- Removed Research Accounting;
- Sponsored Education Programs is now Sponsored Enhancement Programs;
- Added Enterprise Applications Services, Information Technology Services & Security, and Telecommunications Services & Support as direct reports to the Chief Information Officer
|1.3 Administrative Structure
|With links to department web pages available, from section 1.3 Administrative Structure the following sections were removed: 1.3.1 Board of Control, 1.3.2 President, 1.3.3 Vice President for Governmental Relations and Secretary to the Board of Control, 1.3.4 Treasurer/Chief Financial Officer, 1.3.5 Provost and Senior Vice President for Academic Affairs, 1.3.6 Vice President for Advancement, and 1.3.7 Affirmative Action Officer
|1.4.1 Departmental Charters
|Senate Proposal 16-92 was replaced by Proposal 5-11, "Required Charter Contents."
|1.4.2 Faculty Handbook Revision Process
|The original proposal stated "Once per year, modified or new sections of the Handbook will be sent to all faculty" and this statement now reads "Once per year, modified or new sections of the Handbook will be made, and a summary of the changes can be found on the Revision Summary List. An announcement of the completed annual review process will be given in Tech Today with a link to the Revision Summary List". The section was updated to include the full content of Proposal 11-94.
|1.4.3 Developing Academic Policy at Michigan Tech
|Removed the word "normally" from the first sentence, titles have been changed to reflect current circumstances at Michigan Tech. "Board of Control Policy Manual" is now "Board of Control Bylaws and Policies Manual", "Exec V-P/Provost" is now "Provost/VP Acad Affairs", "MTU Procedures Manual" is now "University Policy and Procedures Manual" and "President's Cabinet" is now "Executive Team",
|1.5.3 Graduate Faculty Status
|In Item C. the sentence "Recommendation for Graduate Faculty status is made in writing by the department chair of the appropriate academic unit or by the deans of the Schools of Business and Forestry" now reads "Recommendation for Graduate Faculty status is made in writing by the department chair of the appropriate academic unit or by the deans of the appropriate School."
|2. Tenure, Promotion, and Reappointment Preamble
|Added the word "Appendix" to the link for Appendix I.
|Changed appointment date examples from 1996-97 through 2002-03 to 2011-12 through 2017-18.
|2.3 Role of Interdisciplinary Scholarship and Teaching
|Deleted section 2.3 For Future Use and renumbered the remaining sections and 2.4. Role of Interdisciplinary Scholarship and Teaching is now 2.3 Role of Interdisciplinary Scholarship and Teaching
|2.4 Transfer of Tenure and Rank Between Academic Units
|Deleted the first paragraph [In academic year 2005, the Senate Academic Policy Committee introduced a proposal similar to this one on the floor of the University Senate. That proposal was tabled because at the time it appeared that it would no longer be a Senate issue and that it would be dealt with by the AAUP. However, as negotiations proceed, it appears that those issues dealing with shared governance and that have traditionally been within the responsibility of the Senate will largely remain the responsibility of the Senate, with salaries and wages and benefits being likely notable exceptions. Rather, the current thinking seems to be to protect the departmental/school Charters and Senate policies through language within the AAUP contract, while avoiding as much as possible the inclusion there of the details. Hence, this proposal once again comes to the Senate, but as a new proposal.]; with the deletion of section 2.3 For Future Use renumbered the remaining sections and 2.5. Transfer of Tenure and Rank Between Academic Units is now 2.4 Transfer of Tenure and Rank Between Academic Units.
|220.127.116.11 Policy on Discrimination and Harassment
|Added "genetic information" as a form of discrimination.
|3.1.4 Laboratory and Classroom Safety
|Safety Committee is now Department Safety Committee, Human Subjects-Internal Review Board is now Institutional Human Subjects Committee, added Institutional Biosafety Committee; the sentence: "If radioisotopes or regulated radiation producing machines are used, the person in charge must be listed on the Nuclear Regulatory Commission license held on this campus." now reads: "If radioisotopes or regulated radiation producing machines are used, the person in charge must be listed on the appropriate license held by Occupational Safety and Health Services."; the second paragraph stating: "Radioactive materials, controlled substances, infectious materials, and certain hazardous materials are not to be brought onto the campus without prior approval of the appropriate committee.", now reads: "Radioactive materials, controlled substances, infectious materials, and other regulated or highly hazardous materials are not to be brought onto the campus without prior approval of the appropriate committee. Research that is conducted at or sponsored by the University involving recombinant DNA subject to the NIH guidelines as well as research involving biological organisms and/or biological materials that require containment at biosafety levels greater than BSL-1 will be reviewed by the Institutional Biosafety Committee".
|3.2.2 Faculty Availability
|Was previously 3.2.12.
|3.2.4 Announcements in Classes
|Was previously 3.2.3.
|3.2.5 Class Times
|Was previously 3.2.4.
|3.2.6 Course Grades
|Was previously 3.2.5; added mid-term grades, grades E* and U*, IS and Q grades.
|18.104.22.168 Final Examinations
|Was previously 22.214.171.124.
|126.96.36.199 Scheduling of Evening Examinations
|Was previously 188.8.131.52.
|184.108.40.206 Scheduling of Examinations During Winter Carnival Week
|Was previously 220.127.116.11.
|3.2.8 Release of Grades - Right to Privacy
|Was previously 3.2.7.
|3.2.9 Scholastic Standards
|Was previously 3.2.8.
|3.2.10 Student Absences
|Was previously 3.2.9.
|3.2.11 Student Advising
|Was previously 3.2.10; location of counseling services is now in the administration building.
|3.2.12 Early-Term Class Surveys
|3.2.13 Teaching Evaluation Policy
|Was previously 3.2.11.
|3.2.14 Correcting Student Grades and Retention of Student Work
|Was previously 3.2.13; to reflect senate proposal, the word semester is now term.
|Vice provost for research and dean of the graduate school is now vice president for research, research and graduate school is now sponsored programs office.
|3.3.2 Accountability for Grants, Gifts, and Contracts
|"various academic and/or research programs must be placed in the proper category"
is now "various academic and/or research and other sponsored programs must be placed
in the proper category";
- the sentences "Monies in support of research are, according to University policy, assessed indirect cost charges. However, in the grant/gift category, the University will negotiate a waiver of these indirect costs" now read "Monies in support of various academic or research and other sponsored programs are, according to University policy, assessed facilities & administrative (F&A) cost charges. However, in the grant/gift category, the University will negotiate a waiver of these F&A costs";
- "A grant/contract is defined as a formal agreement between the University and one or more parties for the performance of work at a fixed or reimbursable rate, this agreement will be in writing and is enforceable by law" now reads "A grant/contract/agreement is defined as a formal agreement between the University and one or more parties for the performance of work at a fixed or reimbursable rate. This agreement is in writing and is enforceable by law.";
- "(e.g. technical reports, software, hardware)" is now "(e.g. technical reports, software, or hardware)";
- "Most state and all federal research projects are in this category. Normally funds in this area will be charged indirect costs at the current University rate" now reads "Most state and all federal research and other sponsored projects are in this category. Generally funds in this area will be charged F&A costs at the current University rate."
|4.1 Sabbatical Leave Program
|To reflect Board Policy 6.7, added the last sentence "This policy shall be administered in accordance with procedures recommended by the Senate and approved by the President."
|4.4 Travel Policies
|- From Item A, the sentence "It is the employee's responsibility to cancel reservations
by 6 p.m. local time of the hotel, or earlier if required" now reads "It is the employee's
responsibility to cancel reservations by the required time of the hotel";
- The sentence "If there is a chance that arrival will be later than 6 p.m., employees should request a guaranteed late arrival reservation on their credit card" now reads "If there is a chance that arrival will be later than the required check-in time, employees should request a guaranteed late arrival reservation on their credit card."
- From item H, deleted "Employees who have a University calling card should use it for business calls. To receive a University calling card, call Information Technology Telecommunication Support, phone 2800." and "The University calling card may be used for these calls."
- From item L, the sentence "All international travel must have the prior approval of the President" now reads "All international travel must have the prior approval of the Dean/Department Chair/Director or higher in the supervisory chain-of-command."
|4.4.1 American Express Corporate Card
|"Department chair" is now "department chair/director or dean (as applicable)".
|4.4.2 Travel on Purchasing Card
|Deleted 4.4.2 Ameritech Call Card section and added 4.4.2 Travel on Purchasing Card.
|The sentence "Such activities foster personal development and also bring national recognition to the University" now reads "Such activities foster personal development and also bring national and international recognition to the University."
|Added the Bhakta Rath Research Award, the Faculty Distinguished Service Award, and the Fredrick D. Williams Instructional Innovation Award; added professor of practice and lecturer to Distinguished Teacher Award.
|5.1.2 Academic Time
|"Release Time" is now "Academic Time."
|5.2.1 Summer Teaching
|"Director of Education Opportunities" is now "Provost Office".
|5.3.2 Payroll Deductions
|Removed the sentence regarding savings bonds may be deducted and general editorial changes were also made.
|5.3.3 Paycheck Direct Deposit
|Added a link to payroll website.
|Rewritten for more clarity and made into two paragraphs. The sentence "In addition, you must notify the Manager of Benefits within 30 days of any family status changes" is now "In addition, you must notify the Benefits Office within 30 days of any family status changes".
|6.2.2 Family and Medical Leave Act of 1993 (FMLA)
|Included link to FMLA policy.
|The sentences "In addition, the University may declare other days not to exceed four for the year, as holidays. Presently this includes the day preceding New Year's Day, the date preceding Christmas and the day following Thanksgiving, one half day for Good Friday and one-half day for K-day." are now "In addition, the University offers three other days as holidays. This includes the day preceding New Year's Day, the day preceding Christmas, and the day following Thanksgiving."
|18.104.22.168 Sick Leave
|Revised Availability of Sick Leave section to reflect current practice, replaced sick leave pool with voluntary sick leave pool, and included link to Eligibility Chart.
|6.3 Retirement/Retirement Programs
|6.3 Retirement/Retirement Plans is now 6.3 Retirement/Retirement Programs and TIAA-CREF Retirement Health Care is now Michigan Tech's Base Retirement Plan.
|6.3.2 Michigan Public School Employees Retirement System (MPSERS)
|Deleted MPSERS Retirement Severance Pay Plan.
|6.3.3 Supplement Retirement Annuities (SRA)
|6.3.3 Tax Sheltered Annuities is now 6.3.3 Supplement Retirement Annuities (SRA).
|6.4 Workers Compensation
|For clarity, added headings Reporting a Claim, Returning to Work, and Conditions.
|Added paragraph regarding age and years of service requirement and "see Section 6.3, "Retirement/Retirement Plans"" is now "see Section 6.3, "Retirement/Retirement Programs"".
|In the first paragraph "manager of Benefits" is now "Benefits Office."
|Renumbered Board of Control Bylaws and Poly from Policy 6.4 to 4.8.
|9.1 Equal Opportunity
|Was previously 9.2.
|9.2 Disability Accommodation
|Was previously 9.3.
|9.3.1 Closure Policy
|Was previously 9.4 Working Conditions and 9.4.1. Closure Policy. "Senate Proposal 2-95" is now "Senate Proposal 2-95 and University Policy 2.1010." Added item B. Weather Advisory and to reflect current University titles and practice, University Relations is now University Marketing and Communications
|9.3.2 Copyright Policy
|Was previously 9.4.2.
|9.3.3 Publishing a Web Page at Michigan Tech
|New section 9.3.3. To reflect current University titles and practice, the sentence "Contact the Assistant Director for Research Services at 487-3208 or send e-mail to firstname.lastname@example.org for further assistance" now reads "Contact the Research Help Desk at (906)487-2507 for further assistance"; J.R. Van Pelt Library is now Van Pelt and Opie Library, and University Relations is now University Marketing and Communications.
|9.3.4 Drug-Free Workplace
|Was previously 9.4.4. The last sentence in item 12, "A designated person will direct fire fighters to the location of anyone waiting for assistance in a safe refuge area" now reads "The assistant shall then evacuate and direct fire fighters to the location of the safe refuge area in use."
|9.3.6 Smoke-Free Policy
|Was previously 9.4.5.
|9.4 Signature Authority Policy
|Was previously 9.5.
|9.5.1 Center for Teaching, Learning and Faculty Development
|Was previously 9.6.1.
|9.5.2 Corporate and Foundation Support
|Was previously 9.6.2. To reflect current University titles and practice, Foundation Relations Office is now Sponsored Programs Enhancement, Corporate Relations Office is now Corporate Partnerships Department within the Office of Innovation and Industry Engagement, the J. R. Van Pelt Library is now Portage Lake District Library, The offices of Foundation and Corporate Relations are now the departments of Sponsored Programs Enhancement and Corporate Partnerships.
|9.5.3 Graduate School
|Was previously 9.6.3.
|9.5.4 Information Technology
|Was previously 9.6.4. Deleted paragraphs describing IT services and included link to web page which describes available services; and included Acceptable Use, Security of Confidential Information, and Information Security and Compliance sections.
|9.5.5 Intellectual Properties
|Was previously 9.6.6. To reflect current University titles and practice, Intellectual Property Office is now Office of Innovation and Industry Engagement. The sentence "The Intellectual Property Office will review, with the assistance of the Intellectual Property Committee, invention disclosures and software disclosures and make recommendations as to whether a disclosure should be accepted or returned to the inventor(s) or author(s)" now reads "The Office of Innovation and Industry Engagement will review, with the assistance of appropriate external and internal advisors, invention disclosures and software disclosures and make recommendations as to whether a disclosure should be pursued for commercialization."
|9.5.6 Van Pelt and Opie Library, University Archives and E-learning
|Was previously 9.6.7 J. Robert Van Pelt Library and is now 9.5.6 Van Pelt and Opie Library, University Archives and E-learning; the section was re-written to reflect current practice.
|Was previously 9.6.8. Deleted Financial Services reviews memberships.
|9.5.8 Vice President for Research
|Was previously 9.6.9. Research Services is now Vice President for Research and included descriptions for each area within Vice President for Research.
|9.5.9 University Learning Centers
|Was previously 9.6.10. To reflect current University titles and practice, MTU Writing Center is now Michigan Tech Multiliteracies Center, MEEM is now R. L. Smith Building (MEEM), Fisher is now Fisher Hall, Chem-Met Building is now Chemical Sciences & Engineering Building, EERC is now Electrical Energy Resources Center.
|9.5.10 University Marketing and Communications
|Was previously 9.6.11 University Relations and is now 9.5.10 University Marketing and Communications. The section was re-written to reflect current practice.
|22.214.171.124 Bookstore Discount
|Was previously 126.96.36.199.
|9.6.2 Check Cashing/ATM
|Was previously 9.7.2. Deleted Convenience Store, and increased check amount to $20.
|9.6.3 Credit Union
|Was previously 9.7.3 and updated operating hours.
|9.6.4 Identification Cards
|Was previously 9.7.4. Public Safety is now Public Safety and Police Services. The section was re-written to reflect current practice.
|Was previously 9.7.5. To reflect current University titles and practice, Public Safety is now Public Safety and Police Services, and added service fee for key replacement.
|Was previously 9.7.6. To reflect current University titles and practice, Public Safety is now Public Safety and Police Services.
|9.6.7 Scheduling of Rooms
|Was previously 9.7.7. To reflect current University titles and practice, EERC is now Electrical Energy Resources Center, MEEM is now R. L. Smith Building (MEEM), M&M is now Minerals & Materials Engineering Building (M&M), Chem-Sci building is now Chemical Sciences & Engineering Building.
|9.6.8 A. E. Seaman Mineral Museum
|9.7.8 Seaman Mineral Museum is now 9.6.8 A. E. Seaman Mineral Museum and section is re-written to reflect current practice.
|9.6.9 U.S. Savings Bonds
|Was previously 9.7.9. The following paragraph was deleted: [DISCONTINUATION OF PAPER PAYROLL SAVINGS BOND PROGRAM - The U.S. Department of the Treasury has announced it will stop issuing paper savings bonds through payroll deduction savings plans as of January 1, 2011. This change will reduce the costs associated with the U.S. Savings Bond Program and supports the Treasury’s long-term plan to issue all securities electronically. In order to comply with the U.S. Treasury’s established end date, the last savings bond deduction by Michigan Technological University will occur on the pay of November 19, 2010. After that date, Michigan Tech Payroll Services will no longer administer U.S. Savings bonds.]
|9.6.10 Wellness Program
|Was previously 9.7.10.
|9.7.1 Athletic Activities
|Was previously 9.8.1. "Tickets for intercollegiate athletic events may be purchased at the Central Ticket Office, located on the first floor of the Student Development Complex" now reads "Tickets for intercollegiate athletic events may be purchased by telephone at 960-487-2073, online at www.tickets.mtu.edu or in person at any Michigan Tech Ticketing Operations locations. Ticketing Operations are located at Tech Express, the Rozsa Center for the Performing Arts or at the Central Ticket Office, located on the first floor of the Student Development Complex (SDC)." "Contact the Central Ticket Office 487-2073) for more information" now reads "Visit www.tickets.mtu.edu for more information."
|9.7.2 Nordic Ski Trails/Recreational Forest
|9.8.2 Cross-Country Ski Trail is now 9.7.2 Nordic Ski Trails/Recreational Forest and section was re-written to reflect current practice.
|9.7.3 Gates Tennis Center
|Was previously 9.8.3.
|9.7.4 Mont Ripley Ski Area
|Was previously 9.8.4. To reflect current University titles and practice, Mont Ripley Ski Hill is now Mont Ripley Ski Area and the section was re-written to reflect current practice.
|9.7.5 Portage Lake Golf Course
|Was previously 9.8.5. To reflect current University titles and practice, "memberships" is now "season passes", and added the golf course email address.
|9.7.6 Student Development Complex
|Was previously 9.8.6 and section was re-written to reflect current practice..
|9.8.1 Department of Visual and Performing Arts
|Was previously 9.9.1. To reflect current University titles and practice, "contact the Fine Arts Office (487-2067)" is now "go to vpa.mtu.edu", "three major plays each year, plus experimental and reader's theatre productions; the Keweenaw Symphony Orchestra; the Michigan Technological University Chamber Chorus; Echoes from Heaven Gospel Choir; and the studio arts program in watercolor and oil painting" is now "four major plays each year, the Keweenaw Symphony Orchestra; the Michigan Technological University Chorus; and the studio arts programs in watercolor, ceramics and sculpture."
|9.8.2 Rozsa Center for the Performing Arts
|Was previously 9.9.2. Michigan Tech Great Events Series and is now 9.8.2 Rozsa Center for the Performing Arts and section was re-written to reflect current practice.
|Was previously 9.9.3. The first sentence read "from the Michigan Tech's Online Box Office, purchased in person at the Rozsa Center Box Office (487-3200), the SDC Central Ticket Office (487-2073) and at the Tech Express Office (487-3308)" and is now "by telephone at 906-487-2073, online at www.tickets.mtu.edu, or in person at any Michigan Tech Ticketing Operations location. Ticketing Operations are located at the Student Development Complex, the Rozsa Center for the Performing Arts, and Tech Express. Hours of operation are available at www.tickets.mtu.edu."
|Appendix A. Academic Integrity and Honesty Procedures
|Added section I. Practice and I. Procedures is now II. Procedures.
|Appendix B. Conflict of Interest Procedures
|To reflect current University titles and practice, MTU Conflict of Interest Committee is now Conflict of Interest Committee; MTU Conflict of Interest Coordinator is now Conflict of Interest Coordinator; Board of Control Policy 3.13 is now Board of Control Policy 4.7; see Board of Control Policy 18 is now see Board of Control Policy 14; and Board of Control Policy 3.8 (spouses, brothers, sisters, sons, daughters, and parents) is now Board of Control Policy 4.4 (spouse, brothers, sisters, sons, daughters, parents or any person residing in the supervisor's household).
|Appendix D. Externally Sponsored Grant Submittal Process
|"Research Grant" is now "Externally Sponsored Grant", the sentence "It is essential, therefore, that all proposals are reviewed and endorsed by an authorized University official" now reads "Therefore, all proposals are to be reviewed for compliance with internal policy and procedures and endorsed by an authorized University official." The sentence with "....for a restricted contract/grant should work with Sponsored Programs Office prior to formal submission." now reads ".... for a restricted grant/contract should work with the Sponsored Programs Office (SPO) or the Office of Innovation and Industry Engagement (IIE) prior to formal submission." Sponsored Programs Office is now SPO/IIE. Item F. "....and mailing instructions, to Sponsored Programs Office for review, authorization, and mailing" now reads "....and submission instructions, to SPO/IIE for review, authorization, and submission." The sentences with "....Sponsored Programs Office will prepare and mail the required number of copies along with the letter of transmittal to the sponsor. Sponsored Programs Office will forward a copy to the..." now read as ".... SPO/IIE will submit the proposal to the sponsor along with the letter of transmittal to the sponsor. SPO/IIE will forward a copy of the finalized proposal to the...."
|Appendix E. Sabbatical Leave Procedures
|In item 4. the reference to 6.1 Program for Sabbatical Leave is now 6.7 Sabbatical Leave.
|Appendix F. Scientific Misconduct Procedures
|Proposal 23-94 is now Proposal 8-98; to reflect current University titles and practice, The Vice President for Research and Dean of the Graduate School is now The Vice President for Research; the Vice Provost for Research is now the Vice President for Research;
|Appendix G. Senate Constitution
|Replaced Operational Bylaws with Bylaws dated December 3, 2008.
07/28/2011 - A new web page to summarize the most recent revisions to the Handbook.