Indoors or outdoors, Facilities Management supports a variety of events on campus. Academic departments, student organizations, and community members host hundreds of events, large and small on campus. Facilities Management staff can assist with your event by moving and setting up furniture, providing extra trash and recycling receptacles, and providing access to utilities like power and water.
Room Reservations
Room and space reservations at the University are handled by a number of different offices. The Room Reservation website has a comprehensive list of reservable spaces as well as the steps necessary to request a reservation.
Dining Services is the exclusive caterer on campus. If you plan on having food at your event, they ask that you place your order on the Catering Services websiteat least 5 business days prior to your event.
Outdoor Space Reservations
All persons or groups seeking to use outside grounds space and/or desiring to distribute written or printed promotional materials on campus must receive approval to do so prior to the schedule event. Reservable areas of campus may include, but not be limited to parking lots, sidewalks, and greenspace. To submit an outdoor reservation request, please use the Outside Use of Grounds form. For more information, please see the complete University Policy and Procedure at 2.5006 - Use of Reserved University Outside Grounds
Requests for Services
In most cases, Facilities Management is not responsible for approving or otherwise authorizing campus events, regardless of their location. Facilities staff provides support to these events by assisting with deliveries, furniture setups, temporary utilities, and similar requests. Facilities Management does not own or maintain event-related equipment such as tents, tables and chairs, staging, or similar equipment.
A wide variety of equipment, including staging, tables, chairs, and even coat racks are available for daily rental from the Student Development Complex. Please review their online rental form for a complete list of available equipment and rental rates.
Rental items can be delivered to your event by the Grounds Department. The Grounds Department also has equipment for use and can deliver items like outdoor power panels, trash and recycling receptacles, and event fencing.
Requests for services should be submitted through the Facilities Management work request system. Work requests should include details regarding your event, the services needed, location information, and the requested time of completion.
Work requests will typically be reviewed by department staff within 24 hours. When submitting requests for your event, please provide 1-2 weeks advance notice to ensure that staff and equipment are available to support your event. Typical hours of operation for Facilities Management staff is 7:00 a.m. to 5:00 p.m., Monday through Friday.
If you’re planning an event and you have questions, please contact Facilities Management for additional assistance and coordination. Registered Student Organizations planning events should review the resourcesprovided by Student Leadership and Involvement to map out your event's deadline-driven timeline. For large-scale events, please plan to meet with Facilities Management staff to review the event details to make sure your needs are met.
Billing for Services
Campus events are typically considered to be outside of normal general fund services. For that reason, Facilities Management event support is typically considered a billable expense to the requesting department or organization. Events vary in size and scale and the related support costs will generally be proportional. Facilities Management typically tries to complete event-related requests during normal business hours (7:00 a.m. and 3:00 p.m.), if you require assistance after-hours overtime rates will apply.
For more information related to Facilities Management’s billable and non-billable services, please refer to Repair/Services.