EPAF Resources

What is an EPAF?

An EPAF, Electronic Personnel Action Form, is the new way to process employee status changes. Instead of using a paper form to hire, end job or make changes to an employee, we are deploying an electronic system that is faster, more secure, and provides real time status updates.  

EPAF Process Guidelines:

  • EPAFs need to be fully approved by everyone in the routing queue by Noon on Payday Friday.  
  • EPAFs that are late and are for the current pay period will be returned for correction, voided by the originator, and a new EPAF will be created using a personnel date.  This creates more work for everyone, so please make sure EPAFs are created and approved on time.

Below are the current actions you can perform utilizing EPAF, by employee type.

Students

All actions for student employees are done through EPAF processing (new student hires, rehires, and changes to existing jobs).

Paper processing (student employment requisition forms, ie pink forms) are no longer accepted.

Employees

  • Change Employee Job Index - Change the Index from which the employee is paid.
  • Change Employee Time Entry Information - Change the way an employee's time is submitted to payroll and/or change an employee's time sheet approver.
  • End Employee Job - End the employee job due to resignations, retirement, or for ending a temporary job early.

Student EPAF Originators

Originators are required to complete a training course offered through Human Resources before they can process EPAFs.  Please contact Human Resources for more information.

Originator's Handbook for Student Employees

Student EPAF Category Flow Chart - helps you to determine what kind of EPAF you should use for student employees.

Student Job Categories - helps you with the student position numbers.

Employee EPAF Originators

Originators are required to complete a training course offered through Human Resources before they can process EPAFs.  Please contact Human Resources for more information.

Originator's Handbook for Faculty, Staff, Union, and Temporary Employees

Approvers and FYIs

Approvers and FYIs are not required to complete a training session.  We do encourage employees in this category to either review the training video and handbook, attend a training webinar, or attend a training session in person.  See the HR Events Calendar for upcoming sessions or contact HR for more information.

Approver's and FYI's Handbook

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EPAF Approver Training