Memorial Union

Room Reservations

Memorial Union ballroom with tables set for dinner

To ensure the safety of our students, faculty, staff and visitors, the Memorial Union Building (MUB) will be implementing the following changes for the 2020-2021 academic year.

Room Requests

  • Reservations are for the fall semester only
    • reserved on a first-come, first-served basis 
    • reservation requests for the spring semester will be accepted beginning on November 1, 2020
  • Ballroom is available after 6 p.m. Monday–Friday and on weekends during normal operating hours
    • offered up for student use as a quasi-classroom, Monday–Friday from 8 a.m.–5 p.m. for the fall semester when classes are in session
    • Weekdays - walls up separating Ballrooms A1, A2, and B with classroom seating only
    • Weekends - walls can be removed for use of the entire Ballroom with classroom seating only
  • Alumni Lounge will be offline for the fall semester to be utilized as a University testing site
  • Room capacities will be determined using approved capacity guidance
    • Capacities will vary depending on what is allowable for your event/activity type and the meeting room setup you require
    • Existing reservations will be assessed every week for reservations within 30 days, confirming that reservations are still in line with COVID-19 protocols
    • Any additional service staff that are part of your meeting (i.e. Catering or IT) will count toward your overall capacity
  • Rooms will be sanitized between scheduled events and in-room self-sanitizing stations will be available to users

Submit a room request here at least 72 hours (3 days) before your event.  If you need to request a room less than 72 hours ahead of time, please contact the Memorial Union at 906-487-2543 or  

For your convenience, Dining Services is the exclusive caterer on the Michigan Tech campus. If you plan on having food at your event, please see the Catering Services website for more detailed information or to place your order.

Room Setups

View standard setups for each room here. Custom setups are not available at this time.

Late Cancellation/No Show Policy

Please remember to cancel your reservations with the Memorial Union if your group is not able to meet.  Groups that fail to cancel in a timely manner are subject to the following fees:

Late Cancellation Fee—$25.00
Reservations for Tuesday through Friday must be cancelled by 5 p.m. the previous day.  Reservations for Saturday, Sunday, and Monday must be cancelled by 5 p.m. on Friday.

No Show Fee—$50.00
There is a $50 fee for all reservation no shows and for meetings/events where the first attendees arrive more than 20 minutes after the scheduled start time of the reservation. Rooms will be reset for the next reservation if no one has arrived by this time.