Academic departments, student organizations, and community members host hundreds of events, large and small on campus. In most cases, Facilities Management is not responsible for approving or otherwise authorizing campus events, regardless of their location. All persons or groups seeking to use outside grounds space and/or desiring to distribute written or printed promotional materials on campus must receive approval to do so prior to the scheduled event. Reservable areas of campus may include, but not be limited to parking lots, sidewalks, and greenspace. To submit an outdoor reservation request, please use the Outside Use of Grounds form. For more information, please see the complete University Policy and Procedure at 2.5006 - Use of Reserved University Outside Grounds.
The Grounds Department can assist with your outdoor event by assisting with deliveries and setting up furniture, providing extra trash and recycling receptacles, and providing access to infrastructure like power, water, and event fencing. Facilities Management does not own or maintain event-related equipment such as tents, tables and chairs, staging, or similar equipment.
A wide variety of equipment, including staging, tables, chairs, and even coat racks are available for daily rental from the Student Development Complex (SDC). Please review their online rental form for a complete list of available equipment and rental rates. Rental items can be delivered to your event by the Grounds Department.
Grounds-related requests for services should be submitted through the Facilities Management work request system. Work requests should include details regarding your event, the services needed, location information, and requested time of completion. Organizers using tents requiring staking, equipment requiring a grounding rod, or similar soil disruption should review the Utility Locates and Infrastructure tab to review Miss Dig notification obligations.
Work requests will typically be reviewed by department staff within 24 hours. When submitting requests for your event, please provide 1-2 weeks advance notice to ensure that staff and equipment are available to support your event. Typical hours of operation for Facilities Management staff is 7:00 AM to 5:00 PM, Monday through Friday.
If you’re planning an event and you have questions, please contact Facilities Management for additional assistance and coordination. Registered Student Organizations planning events should review the resources provided by Student Leadership and Involvement to map out your event's deadline driven timeline. For large-scale events, please plan to meet with Facilities Management staff to review the event details to make sure your needs are met.
For more information related to Facilities Management and events on campus, please visit the Event Support/Outdoor Events tab.