Are you planning an office, lab or classroom remodel, building addition, specialized
equipment installation, building utilities change, landscape or exterior site work? Will
the work require modifying the space size or layout, multiple contractors, public
bidding, engineering, design or project management, change of space use, code review,
permitting or other regulatory oversight? Michigan Tech's processes for project requests
are outlined below.
Capital Projects (Over $50K)
To optimize the ability to predict and plan for future capital projects, the University
is requiring the financial impacts of proposed projects be known prior to the development
of the upcoming year’s budget. Capital Project Planning Forms must be submitted for
review and prioritization by XXXinsert dateXXX to be included in the FY26 budget (July 1, 2025 - June 30, 2026). Any project request
submitted after that deadline will not be reviewed nor included in FY26 planning.
For project proposals you would like to be considered for FY26 and beyond, please
complete and submit a Capital Project Planning Form, following these 3 simple steps:
- Complete page one of the online Capital Project Planning Form (see the evaluative criteria below)
- Secure the electronic signature of your Dean or Director
- Save the signed form, and then email it to us at facilities@mtu.edu
Minor Projects (Under $50K)
For projects under $50,000 that will be requested, funded, and completed in the same fiscal year, please complete the Minor Project Request Form, and send it to facilities@mtu.edu. Funds for these projects should be available or expected within the current fiscal
year.
Off-Cycle Capital Projects (Over $50K)
For projects over $50,000 which may come up during the year outside of the annual
project planning cycle, a Capital Project Planning Form can be submitted. These projects must include external funding sources. Examples include new faculty start-ups, grant proposals, or emergency issues.
What happens after I submit my form?
Minor Project Requests are assigned to a project manager who estimates the cost of the project and communicates
that with the project requester.
Capital Project Planning Forms are reviewed annually by the President's Council and a representative from Facilities
Management. Together they score each proposed project based on ten areas of Evaluative
Criteria. A composite score will be assigned to each project for comparison and prioritization,
allowing the Leadership to authorize projects determined to be consistent with the
University’s strategic goals and initiatives. After prioritization, individual projects
will be released for further development to determine how many projects will be funded
for the upcoming fiscal year budget.
Off-Cycle Capital Project Requests are handled on a case-by-case basis and the review process is a hybrid of the above
two processes.
How are Capital Projects (over $50K) evaluated?
They are evaluated based off the following criteria:
Evaluative Criteria for Capital Projects (Over $50K)
| Evaluative Criteria |
Evaluating Factors |
Scoring Parameters |
Max Points |
| Impact on MTU Core Mission |
To what extent does the project enhance the core mission (academic, research, or programming)
of MTU |
low - high |
40 |
| Sustainable investment in existing facilities and infrastructure |
To what extent does the project support investment in or adaptive repurposing of existing
facilities and infrastructure |
low - high |
10 |
| Life and Safety |
Does the proposed project address facility or infrastructure deficiencies that pose
a serious threat of injury or death |
low - high |
20 |
| Occupancy and utilization of existing facilities |
To what extent has the requester demonstrated occupancy and effective utilization
of existing facilities to merit capital investment |
low - high |
10 |
| Estimated amount of funding provided |
To what extent is current funding sources available to cover the cost of the project |
20=100% funding in hand
15=less than 100%
10=less than 75%
5=less than 50%
0=less than 25%
|
20 |
| Estimated operating costs |
To what extent has the requester identified operating costs and existing resources
to support them |
low - high |
10 |
| Direct Student impact |
To what extent will the project directly impact students positively |
low - high |
10 |
| Project Bundling |
To what extent is the proposed project able to be bundled with other similar or adjacent
projects to create synergy and lower costs |
low - high |
10 |
| Return on Investment (ROI) |
To what extent does a return on investment apply to this proposed project including
energy savings |
20=less than 2 yr ROI
15=Less than 5 yr ROI
10=Less than 10 yr ROI
5=no ROI
0=increase in annual costs
|
20 |
| Alignment with Campus Master Planning for the University |
To what extent does this project have a direct impact on the University strategic
plan and Campus Master Plan priorities |
low - high |
20 |
Which projects are Out for Bid?
Plans may be viewed at this site for free, however downloading the documents requires
registration, and a download delivery fee of $22.00.
To access all projects currently out for bid please click below:
