Purchase Orders

Purchase Orders Less than $1,000

Accounts Payable will automatically pay purchase orders that are less than $1,000, without approval from the department. (Purchasing does not send a receiver/cream copy to the department for these orders.) If the department does not want payment to be made, they must contact Accounts Payable as soon as possible.

Purchase Orders of $1,000 or More

When you receive your order, complete the receiver/cream copy of the purchase order, which will include the quantity of each item received and will require an approving signature. Return this copy to Accounts Payable as soon as possible.

If only a partial shipment has been received, indicate this on the cream copy and send it to Accounts Payable. Accounts Payable will then return the original cream copy to the department for completion on receipt of the other items.

If you do not intend to pay for certain items (returning for replacement or credit), please let Accounts Payable know as soon as possible.

Blanket Orders

A blanket order is issued to purchase expendable items from a single vendor over a certain period of time, often being the fiscal year. Items are purchased on one purchase order, rather than several separate orders. Equipment cannot be purchased on blanket orders.

All blanket purchase orders must include names of individuals who are authorized to purchase items. Blanket order invoices are charged to various accounts and are not encumbered.

Please do not hesitate to call Accounts Payable at 7-2371 if you have questions.

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