University Policy Office

2.03.1—Claims for Reimbursement for Business Expenses: Events, Meals, and Banquets

Effective: 04/01/2005
Senate Proposal: No
Responsible University Officer: Vice President for Finance
Responsible Office: Financial Services and Operations

Introduction

Claims for reimbursement are to be filed within two (2) weeks of the event on a Business Meals and Banquet Report form with supporting documentation attached. Original receipts are to be obtained for all such expenses and are to be attached to the Business Meals and Banquet Report. The receipt should show the date, the name of the facility at which the event took place, attendees present, and the total charge.

Process

To claim reimbursement for business events, meals, and banquet expenses, the host does the following:

    1. Complete a Business Meals and Banquet Report, available at http://www.mtu.edu/fso/forms/travel/. Original receipts must be attached to the report.
    2. Obtain approval from the department chair/director or higher in supervisory chain of command.
    3. Forward the approved report with supporting receipts to Accounts Payable.

NOTE: If the function is reported on a Travel Expense Voucher, attach the Business Meals and Banquet Report, and submit it to Accounts Payable.

Forms and Instructions


Revisions

6/26/2018

To reflect current university titles and practice, Responsible University Officer to "Vice President for Finance" and changed Responsible Office to "Financial Services and Operations." Changed contact from "Accounting Services" to "Accounts Payable."

04/10/2017 Transfer of policy page from HTML to CMS. Business and Finance numbers renamed from "2.2000" to "2. Business and Finance". Specifically from "2.2003.1—Claims for Reimbursement for Business Expenses: Events, Meals, and Banquets" to "2.03.1—Claims for Reimbursement for Business Expenses: Events, Meals, and Banquets".