University Policy Office

Our University Policy

We support shared governance by making policies accessible to Michigan Technological University's campus community, ensuring the policy development and maintenance process is efficient and transparent, and fostering collaboration from all parts of the university community.

Repository and Definitive Source

The University Policy Office website is Michigan Tech’s

  • official repository for administrative policies and procedures
  • definitive source for the most current administrative policies

Administrative policies duplicated on other websites or in print may not be the most current version.

The official administrative policies and procedures of Michigan Tech clarify the institution’s expectations of its faculty, staff, students, and campus visitors.  Other policies and procedures on campus include:

Academic Policies Policy and Procedures that have been approved by the University Senate
Board of Trustees Policy Policy that has been approved by the Board of Trustees
Research Policies Guidelines, policies and procedures for Research 
Student Policies Policies, standards and guidelines from the Dean of Student Office


Michigan Tech reserves the right to make changes at any time.

Policy Writing Tips

A policy should tell the reader why it exists, to whom it applies, when and under what circumstances it applies, and its major conditions or restrictions. A policy should also make reference to any previous policies in order to establish the historical and legal context of the current policy.

Good policies are easy to read. “Plain language” is a writing style that helps readers:

  • find what they need,
  • understand what they find, and
  • use what they find to meet their needs.

Issues surrounding policies are usually complex and multifaceted. Talk with stakeholders, peer institutions, and individuals at all levels of the University to get a more comprehensive view of the issue.

Omit unnecessary words. Wordy, dense documents are confusing to the reader. Edit your policy to reduce unnecessary or redundant information.

Select the words carefully. Words like “should” and “may” imply a choice. Use the words “must" or “will” rather than "should."

The best-written policies are written with the reader in mind.

Use a present tense and positive tone.

Use lists. Vertical lists highlight a series of requirements or other information in a visually clear way. Use vertical lists to help your user focus on important material.

Read all policy writing tips