Proposal Incentive Award Program

The Graduate School encourages students to be proactive in seeking external funding. Eligible graduate students can receive incentive awards up to $100 for preparing and submitting research and/or fellowship proposals to agencies external to the University.

Note: Students must contact Natasha Chopp or Jessica Brassard (487-3126) at least four weeks in advance of the deadline to submit the proposal to be eligible for this program.

Eligibility

To be eligible for this award, a student must

  • Work with the Research Development office (Natasha Chopp and Jessica Brassard) on proposal development - students must contact Natasha or Jessica at least four weeks in advance of the deadline to submit the proposal.
    • this is to allow time to work with Natasha or Jessica on at least one round of proposal revisions.
  • Meet all funding entity requirements to be eligible to apply for and be awarded the grant/fellowship.
  • Be a prospective or current undergraduate or graduate student at Michigan Tech, with a Michigan Tech student account.
  • Be primarily responsible for preparation and submission of the proposal—faculty advisor/mentor/grad coordinator may make suggestions and direct the preparation, but the student must be the principal preparer.
  • Have all Graduate School forms up to date.
  • Meet all Guidelines (outlined below)

Process

The process of receiving this reward is as follows:

  1. You must work with Natasha or Jessica on at least one round of proposal revisions.
  2. After you submit your proposal, you must notify Natasha or Jessica that the proposal has been submitted and received.
  3. Natasha or Jessica will then email you the Proposal Incentive Award form to complete.
  4. You will receive the Proposal Incentive Award towards the end of the semester.
    • To avoid being taxed on the award, the $100 is credited to your student account.
      • this may be seen on BanWeb under the Financial Aid Tab; select the current aid year and then view/accept awards
    • If you have no outstanding bills (parking tickets, library fines, etc.) the award will be sent to you via direct deposit or as a check mailed to the address on record.

Guidelines

Eligible students must also follow these guidelines

  • Proposals must be complete, well-prepared, and meet all internal requirements for budget, conflict of interest, signatures, etc. as appropriate.
  • A student may receive up to 2 incentive awards per calendar year.
  • Only proposals submitted to external funding entities that provide student or travel support (see Types of Awards) are eligible.
  • The incentive award may not be utilized for matching requirements.
  • If more than one student is deemed to have had primary responsibility for a proposal, one award will be shared among them.

Types of Awards

  1. Awards of $100 per proposal submitted will be made to any student who is primarily responsible for preparation and submission of a proposal that will provide at least one of the following for the preparing student:
    • Full support for at least 1 term (stipend at base level and full-time tuition & fees). Actual expenditure of funds could be spread over 2 terms / term of support so that a student could, e.g., be a 10-hour GTA while on 10-hour support from the proposal.
    • Significant support for the student’s research/travel/equipment/etc. (> $2000) if the student is on internal support (GTA, GTI, GA, GADA, FELI), is supported through a project funded via #1 above, or is unsupported.
  2. Awards of 5% of the proposed budget (up to a maximum $100) per proposal submitted will be made to any student who is primarily responsible for preparation and submission of a proposal that will provide at least one of the following for the preparing student:
    • Travel, per diem, registration, and/or related conference fees for
      • a national or international conference
      • a regional conference may be approved with an advisor’s documentation that the regional conference serves a discipline in a way that is comparable to most national conferences.
    • Support for the student’s research/travel/equipment/etc. (< $2000) if the student is on internal support, is supported through a project funded via #1 above, or is unsupported
    • Monies to make an international exchange experience of at least one term possible for a domestic student (travel, room & board, etc.)