Limited Submission Program Guidelines

In limited submission programs, the sponsor restricts the number of applications or proposals a campus can submit to the agency. The guidelines for these programs require institutions to screen pre-proposals to determine which applications will be submitted for competitions. The internal deadline for submission of internal proposals will be approximately four to six weeks prior to agency due date. PLEASE NOTE: If there is insufficient time for an internal competition to take place, complete proposals will be processed on a first-come, first-served basis.

Here is a partial list of current known limited submission opportunities listing Michigan Tech internal deadlines.

NSF has published a web site listing their programs that limit the number of proposals that a single institution can submit. The site lists the programs with a short summary and a link to the solicitation.

Procedures for Limited Submission Programs

1. Announcing the funding opportunity to the campus community
   • Current opportunities: The Vice President for Research will maintain a web page posting internal submission procedures and deadlines, with links to other university postings of limited submission opportunities. This is in addition to “Funding Alerts” that individual faculty can receive from COS based on their search criteria.
   • Last minute opportunities: If individual faculty or staff become aware of limited submission opportunities not posted through the above sources, they must immediately notify the Vice President for Research office with information to post on this web site. Send information via email to lims-l@mtu.edu
     • If there is enough time, at least four (4) to six (6) weeks prior to the deadline, an announcement will be sent out to the deans and chairs and normal instructions will apply.
     • If there is less than four (4) weeks prior to the deadline, all proposals received in the Vice President for Research office will be submitted on a "first come first serve" basis. If any proposals come in after we have reached our maximum number of submissions, those proposals will not be able to be submitted by our office.
2. Internal proposals should be submitted by 4 pm on the internal deadline date and should include:
   • Limited submission cover sheet (pdf)
   • the project title
   • the investigators (internal and external) and their affiliations
   • a budget estimate (in a format of your choice, does not need to be reviewed by the Sponsored Programs Office).
   • an accurate description of required cost share and source of funds (While firm commitments to provide cost sharing are not required for a limited submission proposal, documentations supporting any required cost sharing (from internal or external sources) is encouraged and may be included with your internal proposal.)
   • a project summary
   • submit to: lims-l@mtu.edu

   This should be 1–2 pages. Investigators may also attach additional supporting information, but it is not required.

3. Determining the Michigan Tech candidates

   If, by the deadline:

   • there are fewer internal applicants than the number of proposals that Michigan Tech can submit, all internal applicants shall automatically be assigned as the Michigan Tech candidates. Past the deadline, additional applicants can be accepted on a first-come, first-serve basis through application to the Office of the Vice President for Research.
   • the number of internal applicants equals the number of proposals that Michigan Tech can submit, all will automatically be assigned as the Michigan Tech candidates and no further applicants will be considered.
   • there are more internal applicants than the number of proposals allowed, the Vice President for Research will distribute the internal proposals to the Deans of the Graduate School, College of Engineering, College of Sciences and Arts, School of Business and Economics, and School of Forest Resources and Environmental Science, and convene a meeting of these deans (or their designees) to select the Michigan Tech candidates.
4. After the Selection
   • The Vice President for Research will notify the selected Michigan Tech candidate(s) and request confirmation that they will submit proposals to the program in question The selected Michigan Tech candidate(s) must adhere to the Sponsored Programs Office proposal submission policy which specifies that all proposals must be submitted to the Sponsored Programs Office in accordance with their Internal Deadlines Chart.
   • If selected to be a Michigan Tech Candidate, the PI is responsible for collecting all cost share.
   • After receiving confirmation from the selected candidates, the Vice President for Research shall notify the other applicants of the decision. If one or more of the selected candidates fails to confirm their intent in a timely fashion, the Vice President for Research, in consultation with the deans, shall identify an additional applicant from those not initially selected if there are openings.
   • The Vice President for Research shall notify the deans and relevant chair(s) if a selected candidate fails to submit a proposal to the program in question.