Sponsored Operations Office

Michigan Technological University is committed to the establishing of world-class research, scholarship, and innovation that promotes economic and social development throughout the world while providing exceptional infrastructure in support of them.

The Sponsored Operations Office is dedicated to providing a business infrastructure in support of the Vice President for Research (VPR) operations.  Our main functions include management and support of the research database, general support in the day-to-day operations of the VPR office, development and oversight of internal business and data processes through LEAN, financial management for the Technology and Economic Development group, providing and assisting faculty and staff in the creation, review and execution of non-monetary agreements such as memos of understanding, collaborations, international student exchanges, dual degree agreements, etc.

Research/Non-monetary Agreements - Information and guidelines, including an internal transmittal form.

The Sponsored Operations Office is the central repository for university non-monetary agreements and provides assistance in the creation and/or review of them.  Non-monetary agreements include broad ranges/types of agreements such as international memos of understanding, reciprocal student exchanges, and faculty or research exchange agreements.  Other types of agreements include (but is not all inclusive): articulations, collaborations, data use, facility/land/data use, teaming, cooperatives, memos of understand, incoming software licenses, student internships for research, research related rental agreements, and dual degree agreements.

Our commitment is to try to be innovative and supportive in our guidelines and procedures, while achieving the agreement goal(s) for faculty and staff and maintaining the best interests of the university.

Transmittal for Non-Monetary Agreement/Contract/Understanding form is an internal Michigan Tech document used to track the history and basic details related to the origination of all kinds of non-monetary agreements. This transmittal must be completed by the initiating faculty/staff and signed by the department chair, director or college/school dean, as appropriate. The form serves as the cover page of all proposed agreements. A completed and signed transmittal accompanied by the proposed agreement is submitted to the Sponsored Operations Office (SOO) for further review, processing and distribution for administrative authorized signatures/approvals.

Types of Agreement Templates Available

Memo of Understanding (MOU) is a standard document adopted by Michigan Tech which facilitates future relationships with international collaborators. The MOU is a generic document which expresses the intent of both parties to explore possibilities for reciprocal and non-reciprocal international exchanges (student, faculty, research etc). A signed Memo of Understanding does create any financial or legal commitments. It only opens the door for bi-lateral communication and negotiations so collaborators can negotiate specific international exchange agreements. The Memo of Understanding must be submitted with the Michigan Tech Transmittal Form for Non-Monetary Agreement/Contract/Understanding form to the Sponsored Operations Office for further processing and distribution for authorized signatures/approvals.

International Student Exchange Agreement is a legal contract between two collaborators. The agreement can be reciprocal (two-way exchange of students) or non-reciprocal (one-way travel of students). An agreement may involve only undergraduate or graduate students or it may involve students at all academic levels. The template for International Student Exchange Agreement includes the details of all legal and financial commitments and is designed to be used for a reciprocal arrangement, however, any additional specific item of agreement may be inserted for review and approval. The International Student Exchange Agreement document must be completed and submitted with the completed and signed Michigan Tech Transmittal Form for Non-Monetary Agreement/Contract/Understanding form to the Sponsored Operations Office for further processing and distribution for authorized signatures/approvals.

International Faculty Exchange Agreement is a legal contract between two collaborators. The template for this agreement includes the details of all legal and financial commitments, however, any additional specific item of agreement may be inserted for review and approval. The International Faculty Exchange Agreement document must be completed and submitted with the completed and signed Michigan Tech Transmittal Form for Non-Monetary Agreement/Contract/Understanding form to the Sponsored Operations Office for further processing and distribution for authorized signatures/approvals.

International Research Exchange Agreement is a legal contract between two collaborators which involves exchange of researchers, post doctoral fellows and may include doctoral research. The template for this agreement has details of all legal and financial commitments, however, due to grants and awards funded by federal governments, private organizations and international agencies, it is recommended to add specific items of agreement for review and approval. The International Research Exchange Agreement document must be completed and submitted with the completed and signed Michigan Tech Transmittal Form for Non-Monetary Agreement/Contract/Understanding form to the Sponsored Operations Office for further processing and distribution for authorized signatures/approvals.